Issue Rationale for renewals as required per FS 287, DOE 6A-1.01 and School Board Policy

a.  Agreement for Registered Surveying & Mapping Services County-Wide. 

Contract Period is April 18, 2010 through April 17, 2011.  This is the final renewal.

b.  Carpentry Construction County-Wide Bid #10-F-204. 

Contract Period is April 16, 2010 through April 21, 2011.  This is the first renewal.

c.  Relocation of Portable Classrooms & Sheds Bid #07-F-194. 

Contract Period is April 16, 2010 through April 21, 2011.  This is the final renewal.

d.  Kitchen with Countertop and Equipment Cabinets County-Wide Bid #09-F-202. 

Contract Period is April 16, 2010 through April 21, 2011.  This is the second renewal.

e.  Metal Door Replacement Bid #10-MA-300. 

Contract Period is April 16, 2010 through April 21, 2011.  This is the first renewal.

f.  Communication Equipment & Maintenance/Repair Bid #08-TR-82. 

Contract Period is April 16, 2010 through April 21, 2011.  This is the third renewal.

g.  2-Way Communication Radios w/ Installation & Portable Radios Bid #08-TR-85. 

Contract Period is April 16, 2010 through April 21, 2011.  This is the second renewal.

Extend renewals as follows:

a.  Agreement for Registered Surveying & Mapping Services County-Wide - To:

·               Eiland & Associates Inc.

b.  Carpentry Construction County-Wide Bid #10-F-204 - To:

·               Core Construction Company

·               Piasa Construction, LLC

·               Quality Construction of N.E. FL, Inc.

c.  Relocation of Portable Classrooms & Sheds Bid #07-F-194 - To:

·               LaRue House Movers & Sons, Inc.

d.  Kitchen with Countertop and Equipment Cabinets County-Wide Bid #09-F-202 - To:

·               Fleming Island Home & Kitchen Inc

·               Commercial Casework, Inc

e.  Metal Door Replacement Bid #10-MA-300 - To:

·               Door Solutions, Inc.

f.  Communication Equipment & Maintenance/Repair Bid #08-TR-82 - To:

·               Ashtin Communications, Inc.

g.  2-Way Communication Radios w/ Installation & Portable Radios Bid #08-TR-85 - To:

·               Hasty’s Communication of FL – Items 1, 2, 3 (Motorola Brands)

·               Fisher Communication – Items 2, 3 (HYT Brand)

·               Superior Communication, Inc. – Item 2 (Vortex Brand)

a.  Agreement for Registered Surveying & Mapping Services County-Wide:  6% of Construction Cost 

b.  Carpentry Construction County-Wide Bid #10-F-204:  Estimated $25,000.00

c.  Relocation of Portable Classrooms & Sheds Bid #07-F-194:  Estimated $75,000.00

d.  Kitchen with Countertop and Equipment Cabinets County-Wide Bid #09-F-202:  Estimated $30,000.00

e.  Metal Door Replacement Bid #10-MA-300:  Estimated $75,000.00

f.  Communication Equipment & Maintenance/Repair Bid #08-TR-82:  Estimated $19,000.00

g.  2-Way Communication Radios w/ Installation & Portable Radios Bid #08-TR-85:  Estimated $85,000.00

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management