Issue Rationale for renewals as required per FS 287, DOE 6A-1.01 and School Board Policy

a.  Communication Equipment Maintenance and Repair Bid #08-TR-82.  Contract Period is April 17, 2009 through April 15, 2010.  This is the second renewal.

b.  Two-Way Mobile Radios with installation and Portable Radios Bid #08-TR-85.  Contract Period is April 17, 2009 through April 15, 2010.  This is the first renewal.

c.  Door Hardware County-Wide Bid #09-MA-292.  Contract Period is April 17, 2009 through April 15, 2010.  This is the first renewal.

d.  Kitchen with Countertop and Equipment Cabinets County-Wide Bid #09-F-202.  Contract Period is May 22, 2009 through May 20, 2010.  This is the first renewal.

e.  Diplomas Bid #08-SCH-83.  Contract Period is June 19, 2009 through June 17, 2010.  This is the second renewal.

Extend renewals as follows:

a.  Communication Equipment Maintenance and Repair Bid #08-TR-82 – To:

·         Ashtin Communication

b.  Two-Way Mobile Radios with installation and Portable Radios Bid #08-TR-85 – To:

·         Hasty’s Communication of Fl. – for Items 1, 2, 3 (Motorola Brand)

·         Fisher Communication – for Items 2, 3 (HYT Brand)

·         Superior Communication, Inc. – for Item 2 (Vortex Brand)

c.  Door Hardware County-Wide Bid #09-MA-292 – To:

·         Rayware Hardware – for Items 1, 3, 5 and released from Item 2; Vendor didn’t renew.

·         Independent Hardware – for Item 4 

d.  Kitchen with Countertop and Equipment Cabinets County-Wide Bid #09-F-202 – To:

                 SECTION 1 AND 2

·         First low bidder:  Fleming Island Home & Kitchen Inc.

·         Second low bidder:  Commercial Casework, Inc.

·         Remove Third low bidder:  Truly Custom Cabinets - The previous third low bidder awarded

                       May 15, 2008 has not renewed their “Insurance Certificate” a requirement of the bid.  

e.  Diplomas Bid #08-SCH-83 – To:

·         Herff Jones

a.  Communication Equipment Maintenance and Repair Bid #08-TR-82:  Estimated Cost $19,000.00

b.  Two-Way Mobile Radios with installation and Portable Radios Bid #08-TR-85:  Estimated Cost $93,000.00

c.  Door Hardware County-Wide Bid #09-MA-292:  Estimated Cost $45,000.00

d.  Kitchen with Countertop and Equipment Cabinets County-Wide Bid #09-F-202:  Estimated Cost $53,000.00

e.  Diplomas Bid #08-SCH-83:  Estimated Cost $15,000.00 

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management