School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
TIME: 5:00 p.m.

August 8, 2007 Workshop and Special Meeting

Call to Order
1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Sr., Interim Board Member for District No. 3;  Wayne Bolla, District 4; and Lisa Graham, District No. 5.   Superintendent David Owens was also present for the meeting. 

Workshop Items
2. Discussion on OakLeaf High School


Present from Harvard Jolly Architects:  Jeff Coble, Steve Heiser, Mike Young

Present from M.M. Parrish Construction:  Lloyd Whann, Fred Heyne

The School District's Project Manager is Mike Griffis. 

This meeting is a follow up of the presentation on OakLeaf High School made to the School Board on June 21, 2007.  Approval of the final schematic plans and specifications will be requested at the August 16, 2007 regular school board meeting.

OakLeaf High School will be located at Branen Field & Plantation Oaks Blvd.  The total square footage will be 263,000, with 66 permanent classrooms.  The school is scheduled to open August, 2010.

Mr. Coble reviewed in detail the design plans, including traffic flow, and the overall scope of the project.  Mr. Van Zant expressed some concern that the Media Center is not located on the ground floor.  Mr. Connell explained it was felt more important to have the Administration area, as well as the special education classes due to physical needs, on the ground floor.  The third floor would allow for more volume and overhead space for the Media Center and promote better estetics.  There would be obvious and immediate access by elevator, as well as ample stairway access.  Following discussion, a verbal poll indicated the consensus of the Board to proceed with the layout of the school as presented, leaving the Media Center as is.

The initial targeted budget for OakLeaf High School was set at $45 Million, however, the cost will most likely be slightly more.  The estimated funding for the school will be included in the 2008-09 Educational Facilities Plan which will come to the Board for review at the special meeting on August 30, 2007.  A COP will be required to fully fund this project. 



Action Items
3. Maintenance and Indemnification Agreement with the Board of County Commissioners for Walkpaths to Coppergate Elementary
4. Proposed Staff Allocation Changes - 2007-2008

Attachment: Proposed Allocation Changes - 08-08-07.pdf

Approve staff allocation changes as submitted.- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charles VanZant, Sr- Aye

Superintendent's Requests (None)
School Board's Requests
5. Value Adjustment Board

Attachment: 2007VAB.pdf
Minutes: Mr. Van Zant & Mr. Bolla will serve as the School Board's representatives on the 2007 Value Adjustment Board.
6. Schedule

Minutes: Mr. Van Zant announced that he would be out of the country from August 30, 2007 through September 8, 2007 and would, therefore, miss two school board meetings.  This trip was scheduled prior to being appointed by the Governor to fill the interim board member seat.
7. Update on Concurrency

Minutes: The School Planning Meeting today involving the Chairman of both the School Board and BCC, as well as their respective staffs, went very well.  There was good exchange of information between the two Boards and it appears that we may be ahead of schedule.  Kimley-Horn Consultants will be preparing a calendar of timelines with appropriate benchmarks for the concurrency process. 

Adjournment (6:15 p.m.)