School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. REGULAR MEETING - 7:00 P.M.
January 16, 2014 - Regular Meeting
Agenda Item #19

Item Title
C-20 Post Execution Contract Review January 2014


Issue Rationale of Contracts 

a. Airwatch submitted by the Information Services Department is a Mobile Device Management (MDM) system that will allow us to manage security and content for student and staff devices such as iPads, Kindles, etc … An MDM solution is vital to deliver appropriate instructional digital content in a secure and consistent manner for thousands of devices.  Contract was time critical because both the Title 1 and ESE iPad initiatives need an MDM solution in place to allow for configuration and deployment.

b. Presidio Networked Solutions submitted by the Information Services Department is a service agreement to provide staff augmentation for expertise in design and configuration for the District Wireless Initiative as described in the District Technology Plan and to support delivery of digital content and mobile device connectivity.  Contract was time critical due to pre-deployment requirements needed to support enhanced wireless infrastructure and mobile student devices.  

c. Service Express, Inc. submitted by the Information Services Department is a service agreement to provide warranty coverage to core network infrastructure.  Contract was time critical because our warranty coverage was expiring, an eminent failure of a vital piece of hardware was detected and the agreement would ensure coverage and replacement of hardware at a fraction of the cost.   

Recommended Action
Review Post Executed Contracts

Financial Impact

a. Airwatch:  $20,727.50 for the 1st year with $18,050.00 paid from BCC Sales Surtax plus annual renewal fees

b. Presidio Networked Solutions: $46,800.00 for 12 months 

c. Service Express, Inc.: $7,884.24 for 33 weeks plus annual renewal fees

Submitted By

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Managemen

           Carl Hendrick, Director of Information Services

Attachment:  1_16_2014 Airwatch Contract.pdf
Attachment:  1_16_2014 Presidio Contract.pdf
Attachment:  1_16_2014 SEI Contract.pdf