School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. REGULAR MEETING - 7:00 P.M.
January 20, 2011 Regular Meeting
Agenda Item #24

Item Title
C-25 Increase Petty Cash Fund Amount for Student Services Department


State Board of Education Rule 6A-1.057 authorizes the use of petty cash funds for small expenditures for the operation of schools.  The Rule requires that each fund must be authorized by the School Board as to the amount.

Petty cash funds are used by the schools/departments for postage and other incidental purchases under $50.00 where it is not feasible for a purchase order to be issued.

The Student Services Department needs a $150.00 increase in its petty cash fund amount from $150.00 to $300.00.  The Student Services Department will use the petty cash fund for low-cost incidental items and emergency purchases in accordance with the Clay County School District Petty Cash Fund General Rules.

Recommended Action
Approve petty cash fund in the amount of $300.00 at the Student Services Department for the remainder of the 2010-2011 fiscal year.

Financial Impact
There is no direct financial effect on budgets by the approval of the petty cash fund.

Submitted By

Dr. George F. Copeland, CPA, Assistant Superintendent for Business Affairs

DATA SOURCE:  Sonya Findley, CPA, Director of Finance

                              Lyle E. Bandy, Director of Student Services