School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. Regular Meeting - 7:00 p.m.
June 19, 2008 Regular Meeting
Agenda Item #52

Item Title
C-53 Write-Off of "Missing" Property Items for 2007-2008


ISSUE:  The items listed have been reported missing as a result of the 07/08 Inventory Check and Audit.  Property Control has stressed the importance of exhausting all possible channels in an effort to locate these items before Board approved deletion takes place.  Property Managers have been instructed to research each missing item in an effort to verify location, information or explanation that might be helpful to this process.  Local Sheriff and Police Departments are also being furnished with this Report to assist in recovery.

RATIONALE:  As stated in Section 274.02, Florida Statutes - Tangible Personal Property - "A complete physical inventory of all property shall be taken annually, and the date inventoried shall be entered on the Property Record. The inventory shall be compared with the Property Record, and all discrepancies shall be traced and reconciled."

Recommended Action
Approve Write-Off of "Missing" Property Items for 2007-2008 as submitted.

Financial Impact
Reduces the dollar value of Tangible Personal Property.

Submitted By

Dr. George F. Copeland, CPA, Assistant Superintendent for Business Affairs.

Data Source:

Chris Lee, Coordinator of Property Control
Kathy Hopkins, Accounting Support Assistant

Attachment:  Missing Property Report-FY 2007-2008.pdf
Attachment:  Missing Property Report (Letters)-FY 07-08.pdf

EXECUTIVE SESSION (Closed to the Public) Immediately following the Regular Meeting to discuss collective bargaining issues.