Issue Rationale for bids to be awarded as required per FS 287, DOE 6A-1.012 and School Board Policy

a.  Parent and Community Notification System RFI No. 2-14/NGR:  Request for Information was established to explore what options were available to the District in regards to notifications systems.  Four (4) RFI’s solicited plus listed on our web site for down load, four (4) responses were received (Blackboard, School Messenger, Edu-Link and ParentLink).  Committee was formed to review materials, hear presentations and rank vendors.  This notification system maintains current automated voice calling features and enhances communication with students, parents and the community with additional functionality to include email, texting, social media post and mobile application.  The vendor recommended to contract with was the highest rank vendor meeting specifications.  Contract Period: July 1, 2014 through June 30, 2019.    

b.  Refuse Collection County-Wide Bid #14-BA-118:  Bid established to purchase refuse collection service to include garbage and recyclable pick-up county wide at a firm fixed price.  Eleven (11) bids solicited plus listed on our web site for down load, five (5) bids received.  The vendors awarded are the most responsive qualified bidders meeting specifications.  Garbage and Recycling Contract Period: August 1, 2014 through July 31, 2017.  Roll-Off Contract Period:  September 1, 2014 through July 31, 2017. 

c.  Greenhouse for Oakleaf Junior High Bid #14-CTE-07:  Bid established for the purchase of  labor, materials and equipment for the construction of one (1) greenhouse at the listed school.  Six (6) bids solicited plus listed on our web site for download, two (2) bids received and one (1) no bid.  The vendor awarded is the lowest, most qualified responsive bidder meeting specifications.  Contract Period: Ninety (90) days after receipt of purchase order or until project is completed whichever is less.     

d.  Warehouse Supply Bid #14-BA-119:  Bid established for the purchase of warehouse supplies at a firm fixed price.  Thirty (30) bids solicited plus listed on our web site for download, fourteen (14) bids received and seven (7) no bids.  The vendors awarded are the most qualified responsive bidders.  Bid Tab Sheet attached.  Contract Period: June 20, 2014 through June 18, 2015.    

Award bids as follows:

a.  Parent and Community Notification System RFI No. 2-14/NGR  Recommend to award:

• Parlant Technology, Inc. dba ParentLink, 180 N. University Avenue, Suite 500, Provo, UT 84601 – for Option 4

b.  Refuse Collection County-Wide Bid #14-BA-118  Recommend to award:

• Advanced Disposal Services, LLC., 7580 Phillips Highway, Jacksonville, FL  32256 – Section A (Service Area #1 and #2), Section B (Service Area #1 and #2), Section C (Service Area #2)
• Waste Management, 720 E. Butterfield Road, Lombard, IL  60148 – Section C (Service Area #1)

c.  Greenhouse for Oakleaf Junior High Bid #14-CTE-07  Recommend to award:

• Imperial Builders & Supply Inc., 3012 General Electric Rd, Apopka, FL  32703

d.  Warehouse Supply Bid #14-BA-119  Recommend to award:

·         AFP Industries, P.O. Box 801136, Miami, FL  33280-1136            

                              Items Awarded:  15, 20, 44, 58, 59, 63, 74, 94

·         Gator Office Products, 11747 Philips Highway, Jacksonville, FL  32256               

                              Items Awarded:  18, 35, 36

·         MAC Papers, 3350 Philips Highway, Jacksonville, FL 32207                     

                              Items Awarded:  9, 10, 11, 12, 13, 14, 30, 66, 67, 68, 69, 70, 71     

·         National Art & School Supplies, 2195 Elizabeth Ave, Rahway, NJ  07065            

                              Items Awarded:  16, 22, 29, 43, 81, 98                                 

·         Pyramid School Products, 6510 North 54^th Street, Tampa, FL 33610

                              Items Awarded:  6, 17, 21, 23, 24, 25, 26, 33a, 33b, 33c, 33d, 45,

    46, 47, 50, 51, 52, 53, 54, 56, 61, 62, 64, 65, 72,

    73, 75, 76, 80, 83, 85, 86, 88, 89, 90, 95, 96, 102 

·         School Specialty, 2915-A Courtyards Dr., Norcross, GA  30071                

                              Items Awarded:  7, 15

·         Smith Office & Computer Supply, 1009 South 21th Ave, Hollywood, FL 33020              

                              Items Awarded:  31, 32, 34, 42, 78, 79, 92, 93

·         Southwest Binding & Laminating, 109 Millwell Court, Maryland Heights, MO  63043                

                              Items Awarded:  8

·         Standard Stationery Supply, 2251 Foster Ave, Wheeling, IL  60090           

                              Items Awarded:  19, 28, 37, 38, 39, 40, 41, 48, 49, 55, 60, 77, 82,

    84, 87, 91, 97, 99, 100, 101, 103, 104       

·         Tronex, 300 International Drive, Mount Olive, NJ  07828               

                              Items Awarded:  3

·         Unipak Corp, 2265 National Dr., Brooklyn, NY  11234                  

                              Items Awarded:  4, 5

·         Us Advantage Health Products, 3205 Yeager Drive, Green Bay, WI  54311                      

                              Items Awarded:  1

·         No Award for items:  2, 27     

a.  Parent and Community Notification System RFI No. 2-14/NGR:  Year 1: $65,380.40, Year 2-5: $61,880.40 per year

b.  Refuse Collection County-Wide Bid #14-BA-118:  Estimated $310,000.00 per year

c.  Greenhouse for Oakleaf Junior High Bid #14-CTE-07:  Estimated $35,000.00

d.  Warehouse Supply Bid #14-BA-119:  Estimated $555,000.00

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management