School District of Clay County
Green Cove Springs, Florida
Professional Development Center
Green Cove Springs, FL
TIME: 4:00 P.M.

May 1, 2014 Workshop-Special Meeting

Call to Order
1. Attendance


Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Workshop Items
2. Review 2013-2014 Budget
Attachment: 05-01-14 State of the Budget 2013-2014.pdf

Superintendent Charlie Van Zant led the workshop portion of the meeting using the attached powerpoint, "State of the Budget."  He reviewed the current status of the budget, the dollars needed to meet fund balance goals and concluded by asking the Board for direction with next steps. Following the presentation there was discussion between the Board and staff.  General consensus of the Board was to work towards 2.5% in the fund balance by June 30, 2015. 

Action Items
3. Approve Proposed District Office Allocations for 2014-2015
Attachment: District Office Allocations 2014-2015.pdf

Chairman Studdard addressed this item first in the meeting before beginning the Workshop item. 

The Proposed District Office Allocations for 2014-2015 item was stricken from the agenda by the Chairman.  Mrs. Studdard stated that the item should not have been placed on this agenda because the Board's action at the April 17, 2014 meeting was to postpone to the May meeting with the intent being the regular May board meeting.   She also stated as Chairman she was not willing to rescind the previous action taken by her in order to take action at this meeting.  

4. Approve requisition for payment of career development consultant Jolynn Bernard for Lake Asbury Junior High School which is set for May 16, 2014

Minutes: Mrs. McKinnon questioned why this item was coming to the Board and was it a direct result of the new Purchasing policy. Attorney Bruce Bickner explained that because the policy was new, there was not sufficient time to plan ahead before the policy was approved.  There was Board discussion prior to the vote. 

Motion to approve.- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Superintendent's Requests

Minutes: Superintendent Van Zant stated that this was the third time allocations have been brought to the Board.  He suggested calling a Special Meeting on May 12, 2014, for the Board to take action on the remaining allocations.  Mr. Bickner stated that legally this could be done by setting aside the previous action to postpone.  Mrs. Graham and Mrs. McKinnon were both in favor of doing this.  However, Mrs. Kerekes, Mrs. Bullock, and Mrs. Studdard felt the Board should stick with their original motion to postpone action to the May 20 board meeting. 

School Board's Requests

Minutes: Addressing previous comments in the meeting about the new Purchasing policy, Mrs. Bullock stated the Board would not have known about the great program planned for Lake Asbury Junior High had this item not come to the Board.

Adjournment (5:10 p.m.)