Green Cove Springs, Florida
Agenda Item #44
Item Title
C-26 (Copeland) Bid / RFP to Be Awarded May 2010
Issue/Rationale
Issue Rationale for Bid/RFP to be awarded as required per FS 287, DOE 6A-1.01 and School Board Policy
1. Band Instruments Oakleaf High School Bid #11-SCH-85 – Bid established for the purchase of band instruments for Oakleaf High School. Thirty (30) bids solicited plus listed on our web site for down load, twelve (12) bids received, three (3) no bids and two (2) bids received late.
2a. HMO BASIC, HMO PREMIUM and CDH RFP#11-BA-108 - Request for Proposals issued for purchase of HMO and CHD medical programs for employee health care insurance from qualified managed care organizations. Six (6) bids solicited (Cigna, Humana, Blue Cross Blue Shield, Aetna, AvMed and United Healthcare) plus listed on our web site for down load. Received Four (4) bids from the following vendors Blue Cross Blue Shield, Aetna, AvMed and United Healthcare. Cigna and Humana sent letters stating they would not be submitting proposals. All RFP’s were reviewed by RFP Health Insurance Committee and (2) finalist, Aetna and United Healthcare, were recommended to the Insurance Committee for review and final presentation.
2b. HMO BASIC, HMO PREMIUM and CDH RFP#11-BA-108 - Final Plan Cost Summary with an Alternate #1 and Alternate #2.
Recommended Action
Award bid/RFP as follows:
1. Band Instruments Oakleaf High School Bid #11-SCH-85 - Recommend award to:
McCormick's Enterprises, Inc., P.O. Box 577, Arlington Heights, IL 60006
Item 53
Music & Arts Center, 4626 Wedgewood Blvd, Frederick, MD 21703
Items 4,35
Music Man, Inc, 2309 N. Dixie Highway, West Palm Beach, FL 33407
Item 1
National Educational Music, 1181 Rt 22 East, Mountainside, NJ 07092
Items 6,7,16,23,29
Nick Rail Music, 2801 De la Vina Street, Santa Barbara, CA 93105
Item 32
Steve Weiss Music, 2324 Wyandotte Road, Willow Grove, PA 19090
Items 18,19,22,24,33,36,37,38,40
Taylor Music, Inc., 513 S. Main Street, Aberdeen, SD 57402
Items 3,13,34,43,51,52
Washington Music Center, Inc, 11151 Veirs Mill Road, Wheaton, MD 20902
Items 2,5,8,10,11,12,15,17,20,21,25,26,27,28,30,31,39,41,42,44,45,46,47,48,49,50,54
No Award for items 9 and 55.
2a. HMO BASIC, HMO PREMIUM and CDH RFP#11-BA-108 – It is recommended Aetna’s Triple Option 7B proposal be accepted by the Board to provide the School Board of Clay County Employee Health Insurance Benefits. It is futher recommended that the Board approve implementing an On-site Clinic for Employees and their dependents in the 2010-2011 plan year.
2b. HMO BASIC, HMO PREMIUM and CDH RFP#11-BA-108 – It is recommended that the Board approve an increase in their fund contribution and no increase incurred by Employee. If Board does not agree to the first recommendation, the Insurance Committee has offered two alternative cost sharing scenarios regarding the plan cost increase with employees for approval.
Financial Impact
1. Band Instruments Oakleaf High School Bid #11-SCH-85: Estimated $157,261.50
2a. See Attachment for Aetna’s Benefit Plan Summary.
2b. Final Plan Cost Summary which includes an Alternate #1 and Alternate #2.
Health Insurance Board Workshop Presentation 5/13/10 Page 1 – 12 and page 14
Submitted By
Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs
Data Source: Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management
Attachment: 5-20-2010 Band Instruments Award.pdf
Attachment: 5-20-2010 Aetna's Benefit Plan Summary.pdf
Attachment: 5-20-2010 Final Plan Cost Summary.pdf
Attachment: 5-20-2010 Health Insurance Board Workshop.pdf