School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students - TBA

November 20, 2012 Regular Meeting

Pledge of Allegiance
Call to Order (7:15 p.m.)
1. Attendance

Minutes: Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Johnna McKinnon, District 4 and Lisa Graham, District 5.  Superintendent Charlie Van Zant was also present.

Consent Agenda

2. C-1 Minutes of Special Meeting on October 10, Disciplinary Hearings and Regular Meeting on October 18, 2012
Attachment: SpecialMtg-10-10-12.pdf
Attachment: DisciplinaryHearings 10-18-12 .pdf (Confidential Item)

Attachment: RegMtg-10-18-12.pdf
Deputy Superintendent

3. C-2 2013-2014 and 2014-2015 Calendars
Attachment: Calendar - Student 2013-2014.pdf
Attachment: Calendar - Student 2014-2015.pdf
Attachment: Calendar - Employee Work 2013-2014.pdf
4. C-3 Proposed Allocation Changes for 2012-2013
Attachment: Allocation Summary - Backup November 20, 2012.pdf
Human Resources

5. C-4 Revision to 2012-2013 Salary Schedule - Section I, Table VIII for Cafeteria Management
Attachment: Revisions - ADMIN CAFE MGT TABLE VIII - 11-20-12.pdf
6. C-5 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 11-20-2012.pdf

7. C-6 Student Travel
Attachment: Nov 2012 - Student Travel.pdf
8. C-7 Travel for IB Teacher Training
Attachment: Nov 2012 - Travel for IB Teacher Training.pdf
9. C-8 S. P. and P. revision
Attachment: SPP revision 2012.pdf
10. C-9 Overnight/Out of State Travel
Attachment: outofstatetravel.pdf
11. C-10 VyStar Agreement between CCSD and Fleming Island High School
Attachment: VyStar-FIHS agreement.pdf
12. C-11 Electronic Data Sharing Agreement between Department of Children and Families, Kids First of Florida and School Board of Clay County
Attachment: DCF CCSD Shared data agreement.pdf
13. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf
Business Affairs

14. C-13 Payment of Bonds for Superintendent, Chairman, Vice-Chairman, and Board Member(s)
15. C-14 Monthly Property Report - October, 2012 - Furniture/Equipment
Attachment: Furniture-Equipment Report-October, 12.pdf
16. C-15 Monthly Property Report , October, 2012 - AV Materials
Attachment: Audiovisual Report-October, 12.pdf
17. C-16 Monthly Property Report - October, 2012 - Software
Attachment: Software Report-October, 12.pdf
18. C-17 Monthly Property Report - October, 2012 - Vehicles
Attachment: Vehicles Report-October, 12.pdf
19. C-18 Deletion of Certain Items Report - November, 2012
Attachment: Deletion Report-November, 12.pdf
Attachment: Deletion Report-(Attachments),November, 12.pdf
20. C-19 Warrants and Vouchers for October 2012
Attachment: Warrant & Vouchers October, 2012.pdf
21. C-20 Write Off Non-Sufficient Funds Checks at Schools
22. C-21 Purchase off of WSCA RFP # S1907
Attachment: 11_20_2012 WSCA RFP 1907.pdf
23. C-22 Contract with Commerce Bank for E-Payable
Attachment: 11_20_2012 Contract with Commerce Bank for E-Payable.pdf
24. C-23 Budget Amendments for the Month of October, 2012
Attachment: AGENDA-_impact stmt_.pdf
Attachment: October 2012 Budget Amendments.pdf
25. C-24 Monthly Financial Report for October, 2012
Attachment: PAGE 1 MONTHLY FIN-Sum Cash-Oct, 2012.pdf
Attachment: PAGE 2 MONTHLY FIN Oct 2012-GREV.pdf
Attachment: PAGE 3 MONTHLY FIN Oct.,2012-GREXP.pdf
Attachment: PAGE 4 MONTHLY FIN Oct., 2012-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects OCT, 2012.pdf
Attachment: PAGE 6 Capital Projects By Project OCT 2012.pdf
Attachment: PAGE 8 MONTHLY FIN OCT, 2012-SPREV42X.pdf
Attachment: PAGE 9 MONTHLY FIN OCT, 2012- ARRA-SPREV43X.pdf
Attachment: PAGE 10 MONTHLY FIN Oct, 2012-INSURANCE.pdf
26. C-25 Bank Resolutions due to Change of Superintendent and School Board Chairperson
Support Services

27. C-26 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Clay High School Roof Replacement Building 8
28. C-27 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park High School Lighting Replacement Parking Lot
29. C-28 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Ridgeview High School Fire Alarm Replacement
30. C-29 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Information Services Roof Replacement Building 2
31. C-30 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Green Cove Springs Junior High School Roof Replacement Buildings 1 & 3
32. C-31 Pre-Qualification of Contractors
Attachment: Contractor List 11,20,12.pdf
33. C-32 Advertise Amendments to School Board Policy 6GX-10-1.02(E)(8) "Conduct at Meetings".

Adoption of Consent Agenda
34. Adoption of all remaining Consent Items

Approve the Consent Items as presented, with the exception of those moved to Discussion.- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Recognitions and Awards (None)
Scheduled Citizen Requests (None)
Presenters (None)
Discussion Agenda
School Board Attorney

35. Public Hearing to Approve as Advertised, Amendments to Policy 6GX-10-1.07 Organization of the District School System
Attachment: Amendment to Board Policy 1.07.pdf
Minutes: This item was stricken from the agenda at the request of Mr. Bickner, School Board Attorney.  The item will be re-agendaed at the December 18th meeting.
Deputy Superintendent

36. Resolution advising the United States Congress and the President of the United States of the opposition to sequestration and advising of the impacts that sequestration will have on the public school students of the Clay County School District.
Attachment: FSBAResolutionOnSequestration.pdf
Minutes: Federal programs have been requested to hold back 10% of the funding for IDEA and Title I.  This Resolution, in opposition to sequestration, is a plea to Congress and the President to work out a plan so this funding will not be impacted.

Approve resolution as submitted.- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Human Resources

37. Human Resources - Special Actions

Minutes: There were no special actions.

38. Public Hearing and School Board action on one time waiver of time lines set forth in Section V, Paragraph B, of the Clay County Charter School Plan to allow Orange Park Performing Arts Academy (OPPAA) to submit its charter school application


A public hearing was held.  With no one present to speak to this item, the public hearing was closed. 

Dr. Alesia Ford-Burse submitted a revised application for School Board review.

Approve one time waiver of Charter School timelines as presented.- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Presentations from the Audience



Fred Gottshalk spoke on future board meetings

Stanley Pfenning spoke on veterans.

Superintendent Requests


Superintendent Van Zant expressed excitement at being a member of the district team and working with the staff.  He also provided a brief overview of the new superintendent orientation.

Dr. Copeland requested someone be designated to serve as a voting member on the insurance committee during the RFP process.  His recommendation is Sheila Gann, Coordinator of Health Benefits.  Superintendent Van Zant approved the request. 

Tina Bullock volunteered to serve on the RFP process as a participating Board member.

School Board's Requests


Janice Kerekes complimented Mr. Robert Johnson, Property Coordinator, for his outstanding work with the district's surplus equipment.  Mrs. Kerekes also encouraged Board members to take advantage of invitations to visit schools. 

New board members thanked everyone and expressed their hope for the Board to work together for a better school system. 

Mrs. Kerekes, Mrs. Studdard and Mrs. Graham congratulated and welcomed Superintendent Van Zant and new Board members Tina Bullock and Johnna McKinnon. 

42. Selection of School Board Legislative Liaison and Alternate


Janice Kerekes volunteered to serve as the School Board Legislative Liaison for 2013.  Johnna McKinnon volunteered as the alternate. 

Under School Board Policy 4.43 H, whenever there is a question of eligibility of a student to play a sport because of transfers between schools, there is a committee process that reviews and vets the situation and makes a determination as to whether the student is eligible to play.  The committee needs a school board member representative. 

Janice Kerekes volunteered to serve, as needed.

Attorney's Requests (None)
Adjournment (7:55 p.m.)