Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs, Florida
April 25, 2017 - School Board Workshop
Date: Apr 25 2017 (10:00 a.m.)
Call to Order  (10:13 a.m. - Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on May 4, 2017

Superintendent Davis began by introducing the Board's new attorney, Mr. David D'Agata.  


Mr. Davis reviewed the agenda, item by item, highlighting pertinent details and answering questions as needed. 

  • C1 Minutes of Previous Meetings - no discussion
  • C2 Bradford County Agreement - Even with the new COE policy, this agreement is most likely needed to provide ongoing services due to enrollment window with COE.  
  • C3 E-Rate- will generate dollars for the school district; 
  • C4 DES  Contract - employee to help conversion to new ERP program - July 1st systems will run parallel until we are comfortable;
  • C5 Personnel Consent Agenda - reviewed new job descriptions;  Board asked Superintendent to provide copies of the organizational charts showing changes over last year; 
  • C6 Appointment of Bargaining Team -  no supplement costs for the district team;
  • C7  Supplemental Allocations for 2017-18 - not consistent throughout schools; Superintendent to meet with Ms. Paiva tomorrow for deeper analysis; item moved to Discussion agenda;
  • C8 Approved Physicians to Conduct Physicals- routine for certain employees;
  • C9 SIPPS - phonics program selected by teachers; more parent communication needed; discussed literacy launch;
  • C10 Mainstream -  to provide specialized services to one student at LJH;
  • C11  Achieve 3000 - expand from Intensive Reading in secondary to Gr 4 to 10 in Reading and ELA; allows predictability about where our students are;  aligns to FSA standards; lengthy discussion about the various curriculum programs;
  • C12 Advertise Social Studies textbook adoption - confusion with May 2nd date written in item detail; paragraph will be revised;
  • C13-C16 -  no discussion;
  • C17 Intel Math - allows us to creates model teachers; funded through DoDEA grant;
  • C18 FLYCA Calendar - Florida National Guard funding $600,000 for the state-wide program;
  • C19 Internal Accounts Audits - need to provide additional professional learning for bookkeepers; RevTrak used for debit/credit cards with funds going directly into school's designated account;
  • C20 1617 Allocation Changes - School Board Attorney position added;
  • C21-C28 - no discussion;
  • C29 Interlocal Agreement - with Sheriff's Office for gasoline - Mrs. Condon expressed concern that Board may be asked by BCC to bare cost of SRO's and maybe crossing guards;  Superintendent will reach out to BCC; 
  • C30 - C32 - no discussion;
  • C33 KHE Parent Pickup - Dr. Kemp recommends we rebid; Mrs. Condon would like to see us move quickly to have ready for next year; real traffic concerns;
  • C34 - C37 - no discussion;
  • D1 HR Special Actions - no discussion;
  • D2 Alg 1/Financial Literacy - Ms. Pavia asked about refund for other books from Carnegie?
  • D3-D4 - no discussion;
  • D5 - CPR Training in High Schools - American Heart will provide training and materials; consider offering to employees?
  • D6 Allocation Changes 1718 - Superintendent reviewed changes; 
  • D7 District Staff Allocations 1718 - Superintendent reviewed changes; moved curriculum specialists to C & I;  discussed Psychologist positions;  Mr. McAuley will lead IT work next year; Board to call Mr. Davis if they have more questions; 
  • D8 COP Refinance - pay off early with substantial savings;
  • D9 Public Hearing for Property Accounting Policy Revision  - no discussion;
  • D10 Impact Fees - Superintendent recommends status quo; will need to find new ways to generate new revenue to meet growth needs;

Following agenda review, general Board discussion included:

  • Update on Catapult - won't receive MSID from the state until next year; Catapult will be under our umbrella; Mr. D'Agata will review contract;    
  • Southern Strategies Contract - will check terms; month-to-month?
  • PreK Inclusion/ESE/Self Contained at SLE 
  • Random search policy - need professional development for staff to conduct searches; Mr. D'Agata will look into policy; 
  • Public speakers going over time limit;
Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (1:50 p.m.)
Superintendent of Schools School Board Chairman