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 School Board of Clay County |
C25 - NSF WRITE OFF PERMISSION
Chapter Eight (School Internal Funds) of the Financial and Program Cost Accounting Reporting of the Florida Schools Manual (The Red Book) requires under Section III 1.6(B) that a check can be declared uncollectible and written off the books only by action of the School Board. The school has collected checks that were returned for non-sufficient funds. The materials or admission to event purchased by these checks were distributed or attended by the individuals. Multiple attempts at collection, including phone calls and letters, from Principal and Bookkeeper, were unsuccessful and in each case the student is no longer enrolled. Total of $780.50.
| SCHOOL | MAKER | CK # | CK DATE | AMOUNT | PURPOSE |
| GROVE PARK ELEMENTARY | KAYLA KOLITZ | 98 | 9/17/2015 | 20.00 | FUNDRAISER |
| ARGYLE ELEMENTARY | VENUS ORTIZ | 6/1/2005 | 60.00 | UNKNOWN | |
| ARGYLE ELEMENTARY | DAVID LEATHERS | 1081 | 8/4/2015 | 25.00 | YEARBOOK |
| OAKLEAF HIGH SCHOOL | ILLEGIBLE | MO | 10/16/2015 | 40.00 | FUNDRAISER |
| MONTCLAIR ELEMENTARY | KIMBERLY TRELLY | 2169 | 10/18/2009 | 46.00 | UNKNOWN |
| MONTCLAIR ELEMENTARY | LISA FINCH | 2113 | 3/1/2010 | 35.00 | UNKNOWN |
| MONTCLAIR ELEMENTARY | LISA DENZEL | 1435 | 9/1/2011 | 25.00 | COUPON BOOK |
| MONTCLAIR ELEMENTARY | SARAH GOMEZ | 1416 | 8/22/2011 | 18.00 | STUDENT PLANNER |
| MONTCLAIR ELEMENTARY | SARAH BROWN | 1014 | 10/7/2011 | 16.00 | FIELD TRIP |
| MONTCLAIR ELEMENTARY | DENISE GILBERT | 2240 | 10/12/2011 | 16.00 | FIELD TRIP |
| MONTCLAIR ELEMENTARY | PANISHA ANDERSON | 1478 | 10/4/2012 | 17.00 | UNKNOWN |
| MONTCLAIR ELEMENTARY | JUSTIN GILLIS | 237 | 10/11/2012 | 56.00 | BOOKFAIR |
| MONTCLAIR ELEMENTARY | BRIAN FINCH | 3003 | 3/6/2014 | 25.00 | BOOKFAIR |
| MONTCLAIR ELEMENTARY | NANCY GRIFFIN | 14 | 3/20/2014 | 28.00 | FIELD TRIP |
| MONTCLAIR ELEMENTARY | MARIA ZIEGLER | 3890 | 4/21/2014 | 23.50 | FIELD TRIP |
| MONTCLAIR ELEMENTARY | AMY O'NEIL | 3375 | 4/14/2014 | 25.00 | YEARBOOK |
| MONTCLAIR ELEMENTARY | ELIZABETH DULIAKAS | 2229 | 8/27/2014 | 18.00 | SCHOLASTIC |
| MONTCLAIR ELEMENTARY | ASHLEY MARTIN | 712 | 9/5/2014 | 20.00 | ENJOY THE CITY |
| MONTCLAIR ELEMENTARY | LOREE YARBROUGH | 1056 | 10/13/2014 | 47.00 | PFA FUNDRAISER |
| MONTCLAIR ELEMENTARY | BRIAN FINCH | 3017 | 10/16/2014 | 13.00 | FIELD TRIP |
| MONTCLAIR ELEMENTARY | HOLLIE MICHAEL | 1151 | 5/22/2015 | 24.00 | BANQUET |
| MONTCLAIR ELEMENTARY | CHRISTINA CANNON | 867 | 8/14/2015 | 30.00 | T-SHIRTS |
| MONTCLAIR ELEMENTARY | CINDY BROWN | 1139 | 9/28/2015 | 10.00 | FIELD TRIP |
| MONTCLAIR ELEMENTARY | KIMBERLY ZOERNER | 3025 | 9/9/2016 | 13.00 | ENJOY THE CITY |
| CLAY HIGH SCHOOL | JEFERY THOMPSON | 156 | 9/30/2016 | 35.00 | UNKNOWN |
| CLAY HIGH SCHOOL | SHELLY BOONE | 162 | 10/5/2017 | 20.00 | GYM CLOTHES |
| CLAY HIGH SCHOOL | MELISSA MAY | 597 | 5/18/2018 | 75.00 | PROM |
The school has pursued every avenue available to collect these funds and have been unsuccessful. Writing off of these checks will allow for reporting of an accurate cash balance of the school's Internal Accounts.
After Board approval school has written off uncollectible NSF checks and financial reporting included an accurate cash balance.
After Board approval school will write off uncollectible NSF checks and financial reporting will included an accurate cash balance.
Goal; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.
Approve write off of uncollectible checks as presented.
Dr. Susan Legutko, Assistant Superintendent of Business Affairs, Roni M. Campbell, Internal Accounts Auditor (904) 336 6746
To write off uncollectible checks will reduce the revenue of the school's Internal Accounts
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