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Agenda Plus
School Board of Clay County
April 4, 2024 - Regular School Board Meeting
Title
C26 - BID Renewal
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a.  Exterior Door Replacements – County Wide #23-MA-325:  Contract Period is May 5, 2024 through May 4, 2025.  This contract period is for one (1) year and is the first of three renewal options.

b.  Flooring Services – County Wide #22-MA-322:  Contracted Period is June 1, 2024 through May 31, 2025.  This contract period is for one (1) year and is the second of three renewal options.

c.  Plumbing Construction – County Wide #22-F-235R:  Contract Period is May 15, 2024 through May 14, 2025.  This contract period is for (1) year and is the second of three renewal options.

d.  Contract Services For Site Work – County Wide #23-F-244:  Contracted Period is May 15, 2024 through May 14, 2025.  This contract period is for (1) year and is the first of three renewals options.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors​ to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Extend renewal as follows:

a. Exterior Door Replacements – County Wide #23-MA-325:

  • Superior Hardware Products 716 Industry Drive, Longwood, FL 32750

b. Flooring Services – County Wide #22-MA-322:

  • Teal Tile & Carpet Inc PO Box D, Starke, FL 32091

c. Plumbing Construction – County Wide #22-F-235R:

  • Gary S Bailey Inc 5201 CR 218, Middleburg, FL 32068

d. Contract Services For Site Work – County Wide #23-F-244:

  • Creative Concrete Design of Columbia County Inc 161 SW Covey Ct, Lake City, FL 32025
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Exterior Door Replacements – County Wide #23-MA-325: The total estimated expenditure for the one (1) year contract renewal is $210,000 from Capital Revenue.

b. Flooring Services – County Wide #22-MA-322: The total estimated expenditure for the one (1) year contract renewal is $250,000 General and Capital Revenue.

c. Plumbing Construction – County Wide #22-F-235R: The total estimated expenditure for the one (1) year contract renewal is $150,000 from General and Capital Revenue.

d. Contract Services For Site Work – County Wide #23-F-244: The total estimated expenditure for the one (1) year contract renewal is $500,000 from General and Capital Revenue.
Review Comments
Attachments

No attachments available