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Agenda Plus
School Board of Clay County
August 1, 2024 - Regular School Board Meeting
Title
C14 - BID Renewal and Extension
Description

Renew / Extend BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Digital Surveillance Systems Bid #22-F-238:  Contract Period is September 1, 2024 through August 31, 2025. The contract period is for one (1) year and is the second of three renewal options. 

b. Grounds Maintenance and Landscaping Services – County Wide Bid 19-MA-316: Contract Period is September 1, 2024 through October 31, 2024 for ABM Industry Groups LLC.  The contract period shall not exceed two (2) months and is the final extension option for Bid

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors​ to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Renew / Extend as follows:

a. Digital Surveillance Systems Bid #22-F-238:

  • Security and Fire Electronics, Inc., 2590 Dobbs Rd., St. Augustine, FL 32086
  • A3 Communications, Inc., 6316 Greenland Road, Jacksonville, FL  32258

b. Grounds Maintenance and Landscaping Services – County Wide Bid 19-MA-316:

  • ABM Industry Groups LLC, 6478 Hwy 90 – Suite E, Milton, FL 32570
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Digital Surveillance Systems Bid #22-F-238: The total estimated expenditure for the one (1) year contract is $3 million from Capital Revenue.

b. Grounds Maintenance and Landscaping Services – County Wide Bid 19-MA-316: The total estimated expenditure for the two (2) month contract extension is $125,000.00 from General Revenue.
Review Comments
Attachments

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