Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Corner of Walnut Street & Gratio Place, Green Cove Springs, FL
August 24, 2021 - School Board Workshop
Date: Aug 24 2021 (9:00 a.m.)
Invocation  (Beth Clark)
Call to Order  (Present: Janice Kerekes, District 1; Beth Clark, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent David Broskie)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on September 2, 2021
September-2-2021-regular-school-board-meeting_agenda_packet (2).pdf


  • Check Presentation by Garber Automall - no discussion;
  • Florida Safe School Assessment Findings - no discussion;

Consent Agenda:

  • C1 Minutes of Special Meeting on July 20, 2021; Workshop and Special Meeting on July 28, 2021; and Regular meeting on August 5, 2021 - no discussion;
  • C2 2021-2022 Assessment Calendar - brief discussion confirming the number of assessments is unchanged;
  • C3 Personnel Consent Agenda - no discussion;
  • C4 K-12 Academic Services - no discussion;
  • C5 Amendment to Embry-Riddle Aeronautical University (ERAU) Agreement with the School Board of Clay County - no discussion;
  • C6 2021-2022 Dual Enrollment Articulation Agreement Between School Board of Clay County and Florida State College of Jacksonville - no discussion;
  • C7 Approve Interlocal Agreement Between The School Board of Clay County Florida and South Village Community Development District Regarding Usage of District Recreational Facilities - no discussion;
  • C8 INVO Healthcare Associates Contract 21-22 - no discussion;
  • C9 Sunbelt Staffing Solutions Contract 21/22 - no discussion;
  • C10 AMN Healthcare - no discussion;
  • C11 Behavior Management Consultants - no discussion;
  • C12 2021-2022 School Health Service Agreement - no discussion;
  • C13 Proposed Allocation Changes for 2021-2022 - brief discussion re: analysis of potential allocation adjustments resulting from the 10-day count, current enrollment vs projections, and confirmation of some remaining instructional allocations that may be utilized/rolled to schools; 
  • C14 Budget Amendment Report for June 2021 - no discussion;
  • C15 Deletion of Certain Items Report - August, 2021 - no discussion;
  • C16 BID Renewal - no discussion;
  • C17 Florida Safe Schools Assessments Acceptance Letter - no discussion;
  • C18 Approval to Advertise and Notice of Public Hearing to Approve Board Policy, to wit: General Order 9.17, which General Order sets forth requirements relating to school safety, reporting and training, as amended per the requirements of statutory changes - no discussion;
  • C19 Approval to Advertise and Notice of Public Hearing to Approve Board Policy, to wit: General Order 9.18, which General order sets forth the Threat Assessment Policy for All Clay County District schools - no discussion;
  • C20 Substantial and Final Completion of Orange Park High School HVAC Repair/Replacement Building 4 (Gym) - Mrs. Kerekes requested Mrs. Ellis, Assistant Superintendent of Operations, to provide the timeline for completing a planned wing at OPH;
  • C21 Substantial and Final Completion of Lakeside Junior High School Restroom Renovations - no discussion;
  • C22 Substantial and Final Completion of Middleburg High School Restroom Renovations - no discussion;
  • C23 Pre-Qualification of Contractors - no discussion;
  • C24 Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Shadowlawn Elementary School Roof Replacement/Repair - no discussion;
  • C25 County-Wide Professional Civil Engineering Services Contract Award - no discussion;
  • C26 School Concurrency Proportionate Share Mitigation (PSM) Development Agreement for DR Horton Inc. Jacksonville, a Delaware corporation (Ayrshire PUD project in the Green Cove Springs area) - no discussion;

Discussion Agenda:

  • D1 Clay County School Board Attorney Contract Renewal (item submitted by Mrs. Bolla) - Mrs. Bolla advised she will also add a proposed contract to this item for the board's consideration; the board must determine whether to continue services with the current school board attorney under a new employment contract or end services with notification to school board attorney within required timeframe; the contract to be submitted for consideration is a working document, subject to the board's discussion and revision; 
  • D2 Human Resources Special Action - no discussion.
2. Florida Safe School Assessment Findings*

This item was addressed following the conclusion of all other items and comments.  This portion of the meeting was closed to the public (10:32 a.m. - 11:10 a.m.) for Kenneth Wagner, Chief of Police (CCDS), to present the safe school assessment findings and to discuss specific strategies to be implemented to improve the safety and security of the school district.

Questions from the Audience
3. Questions from the Audience

Victoria Kidwell, President of Clay County Education Association, requested and received from Superintendent Broskie current numbers reflecting the number of COVID cases of students and staff members.  Mr. Broskie outlined the number of positive cases in relation to the entire population and county-wide positivity rate to provide perspective. 

Superintendent Comments
4. Superintendent Comments

Superintendent Broskie expressed his pride in the partnership of parents and faculty in the district during these difficult times.  He stressed the importance of rational decision-making related to the very divisive topic of face coverings.  Executive orders by the governor were noted as well as continued efforts to concentrate on mitigation strategies already in place.

Mrs. Kidwell asked a follow-up question about the re-consideration of a mask mandate with a medical opt-out policy.  Mrs. Kerekes stated that the Smart Restart Plan does give authority to the superintendent to revise current policy.  Mr. Broskie outlined the great deal of effort currently being put into student safety, mitigation strategies, and educational placement options and requested the board members' positions re the current policy.

Mrs. Gilhousen advised decisions should be based on data and there must be a documentable, justifiable reason for breaking the law set forth by the governor.  She believes families should be provided with the tools to make decisions for themselves, fostering a sense of community with no stigmatization re mask choices.  Mrs. Bullock supports continuing to encourage teachers to encourage students to wear masks, practice good hygiene, and employ all mitigating measures available.  Mrs. Bolla gave a strong recommendation for parents and families to speak with teachers and administrators of schools about safety concerns.  Mrs. Kerekes would like to have a stronger mask policy but does not want to put funding at risk by violating the governor's executive orders and risk the loss of funding needed to support the schools.  Mrs. Clark believes just about everything possible relative to this issue is being done.  She believes we must be realistic and not engage in shaming or bullying over masks while continuing to make everything as normal as possible.

Mrs. Kerekes requested information re additional testing sites.  Mr. Broskie advised CCDS is currently working with the Clay County Department of Health on opening additional sites.  Terri Dennis, Chief of Staff, advised the DOH is considering a mobile site that would allow employees and students to obtain priority testing.

Mr. Broskie expressed excitement re the literacy plan, professional learning communities and teachers working together to prepare students for life, providing world-class educational experiences.  There have been some challenges with bus coverage, due to illness, and patience is appreciated during the occasions when a bus runs late.  The new student information system, Synergy, is currently being utilized with some difficulty related to change in general, different features, and the ability to manipulate data within the system.

Student enrollment at Oakleaf High School is high and needs to be addressed, currently 100+ above original projections.  A need exists to look at re-drawing boundary lines, and there will be an item put forth on the October board agenda to address a way to revise boundaries in a fair and equitable manner.  School Board policy provides for a maximum of 2,500 students at the high school level.

School Board Comments
5. School Board Member Comments

Bruce Bickner, School Board Attorney, brought forth for the board's consideration, that the Clay County Boad of County Commissioners is currently involved in ongoing discussion and meetings with a focus on re-districting.  Mr. Bickner shared with the board the BCC's memorandum wherein redistricting is being proposed based on population data from the 2020 Census Bureau and outlining the legal requirements for redistricting.  A document outlining current school board districts and the currently served populations was shared.  A recommendation was put forth that the board consider holding a workshop to explore redistricting options.  Redistricting may only occur in odd-numbered years and must be completed by 12/31/2021 and then published for a period of 30 days.  Although the BCC makes the suggestion for the school board districts to mirror theirs, there is not an obligation to do so.

Mrs. Kerekes advised CCDS mirrored the BCC districts in 2010 and then the BCC subsequently changed one of their districts.  She believes consideration should be given with an effort to distribute evenly, making sure a board member's residence is not moved from the district of the seat being held.  Mrs. Bolla advised there is major growth in Lake Asbury that will not settle soon, so the current numbers do not necessarily account for the impact that will be the result of future projects, and the proposed 3% variance should be considered.  Board members expressed a desire to see an overlay of the county districts and school districts for comparison.  Discussion also included the numbering of districts.  The board determined that a workshop would be held on September 9, 2021, following the currently scheduled public hearing to adopt the 2021/2022 budget.

Mrs. Bullock has requested that the Clay Education Foundation consider having a mobile unit to serve some of the outlying areas, whose teachers find it difficult to undergo the long drive and participate in the current supply depot.

Mrs. Clark sees a potential capacity issue in the Green Cove Springs and Lake Asbury areas and requested capacity information re the elementary schools.  Mr. Broskie responded that approximately half are above and half are below capacity at the present time.

Mrs. Kerekes requested follow-up on a prior request to more comprehensively address vaping in the Student Code of Conduct.  Laura Fogarty, Director of Climate and Culture, advised that the vaping policy set forth in the Code of Conduct follows Florida state statute exactly.  Mrs. Kerekes is concerned that high school teachers have indicated this as an ongoing issue to her.  Mr. Broskie advised a need to focus on the enforcement of the rule.  

Adjournment  (11:10 a.m.)
Superintendent of Schools School Board Chair