Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
August 27, 2018 - School Board Workshop
Date: Aug 27 2018 (10:00 a.m.)
Invocation  (Ashley Gilhousen)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on September 6, 2018
Sept 6, 2018 Agenda Draft.pdf

Public Hearing on the Budget:   Items 1-10

Recognitions:  Signing of CCEA and CESPA contracts ratified by all parties;


  • C1 Minutes of previous meetings - no discussion;
  • C2 Settlement of Asencio case - no discussion;
  • C3 Interlocal with BCC for use of EG Comcast Channel - we will be looking at marketing plans and more air time;
  • C4 2018-2019 Uniform Statewide Assessment Calendar - Superintendent Davis reviewed assessments by grade level; 
  • C5 Personnel Consent Agenda - Superintendent gave the rationale for job description changes; 
  • C6 Best and Brightest Florida Statute Review - determines the eligibility of classroom teachers who qualify for the scholarship award; new language allows some groups who did not qualifiy last year to be eligible; 
  •  C7 Advertisement of amendments to Policy 2.36, Firearms and Chemical Weapons - the revised language for expansion of classes of persons authorized to carry firearms on campus; law enforcement, SRO's, SSO's, guardians;
  • C8 Complete salary schedule - includes administrative salary increases;   uses instructional scoring model for determining highly effective;
  • C9 CTE field trips - leadership conferences; outlines potential conferences/competitions for the school year;
  • C10 USI STEM Curriculum and Certification Agreement - annual agreement with Embry Riddle at OHS and KHS; unmanned aircraft;
  • C11 School Affiliation Agreement with OPMC - for CNA program; allows students to get clinical hours; 
  • C12 VyStar Academy at CHS - proposed opening for 2019-2020 school year;
  • C13 K-12 field trips - routine student field trips;
  • C14 - Dual Enrollment Agreement with St. Johns River State College - annual renewal;
  • C15 2018-2019 Collegiate High School contract with St. Johns River State College - for OPH and MHS dual enrollment;
  • C16 Agreement for AMI Kids - annual agreement; for male students; housed at CHS;
  • C17 Clay Charter Academy request for Title IIa Funds - Kagen trainers to provide professional development to charter; 
  • C18 TNTP Leadership Development - funded through faculty leadership development grant; this year's focus is on science and math; 
  • C19 Master Inservice Plan - state requirement for annual update/adoption; the union has been sent a copy for review; 
  • C20 Walden University Interagency Agreement - to place teacher interns in our district;
  • C21 Proposed Allocation Changes for 2018-2019 - Superintendent gave the rationale for position changes; to meet program needs;
  • C22 NSF Write off Permission - one check from POE parent; repeated NSF checks from a parent may result in online payments only;
  • C23 Budget Amendments Nov 2017 through Jun 2018 - multiple months for catchup; delay due to BusinessPlus conversion; attachments will be added by the 48-hr deadline or moved to next month's agenda; 
  • C24 Supt's Annual Financial Report - exercising 48-hr deadline for attachment of the report;
  • C25 Deletion Report - routine property report;
  • C26 Restated Interlocal for Emergency Shelters - establishes processes for financial/staffing responsibilities; 
  • C27 Pre-qualification of Contractors - routine
  • C28 CW Mechanical/Electrical Engineers contract award - Haddad, Shaffer, TLC listed in priority order; 1-year renewable;
  • C29 C/O #1 for MBE Restroom Renovation - $11K; reno work includes new hot water heater, piping, etc;
  • C30 Substantial Completion of OPE Kitchen Renovation - the announcement of completion;
  • C31Substantial Completion of MCE Restroom Renovation - the announcement of completion;
  • C32 C/O #4 for FIH AICE Testing Facility - reconstruction of 18-year-old storm drains; tacked onto the current AICE project; involves the relocation of drainage structure and repiping; 
  • C33 Clay County Utility Authority Close-out Documents for DOE - no discussion; 
  • C34 Substantial Completion of DOE - closeout project;
  • C35 C/O #7 (DP) for DOE - last-minute additions to finish the project;
  • C36 C/O #6 for DOE - positive comments about the new school project;  dedication ceremony on Sept 4th at 6 pm;


  • DI HR Special Action A - no discussion;
  • D2 Salary Supplement for Superintendent of Schools - Mrs. Bolla asked that this item be moved from Human Resources to the School Board under her name; discussion included the history of the supplement amount and the timing of the item for this agenda; Chair Studdard requested more information from Florida counties for superintendent salaries and the amount of additional supplements;  

Closing Comments:  

  • Student count is currently at 35,900; Superintendent Davis will provide detailed information to the Board which includes Charter enrollments; 
  • Discussion about AP's 11/12 months;


Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (11:35 a.m.)
Superintendent of Schools School Board Chair