Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Green Cove Springs (Corner of Walnut Street and Gratio Place)
August 27, 2019 - School Board Workshop
Date: Aug 27 2019 (9:00 a.m.)
Invocation  (Mary Bolla)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on September 5, 2019
september-5-2019-regular-meeting-and-public-hearing-on-the-2019-2020-budget_agenda_packet (2).pdf

Public Hearing on the Budget - Budget items include the required reviews, public hearing for comments, adoption of millages and resolutions.


  • Pragmatic Works check presentation to Clay Education Foundation
  • The Chemours Company check presentation to Keystone Heights Elementary School


  • C1 Minutes of previous meetings - no discussion;
  • C2 School Board Member Out-of-County?out-of-State Travel Expenses Estimated for FY 2019-2020 - new state requirement requires prior approval;
  • C3 Final Order in Case No. 18-2333, styled Abbie Andrews, Easter Brown, Cherry Deaton, Donna Foster and Danielle Perricelli, Petitioners vs Clay County School Board - no discussion; 
  • C4 Personnel Consent Agenda - multiple Maintenance job descriptions; to bring them up to date;
  • C5 Ratify 2019-2020 Amendment to CCEA Master Contract - for ratification;
  • C6 Ratify 2020-2022 Master Contract with CESPA - for ratification;
  • C7 Kelly Services Custodial and Cafeteria Substitute Amendment - adds custodial/cafeteria substitutes to current contract; hard to fill positions;
  • C8 CTE Out of State and Overnight Field Trips - projections for the entire year; state conferences and competitions;
  • C9 K-12 Out of County Student Travel - routine student trips;
  • C10 2019-2020 Dual Enrollment Articulation Agreement - no classes taught but we do send students to Florida State College;
  • C11 OPMC Partnership 2019-2020 MOU - helps fund multiple district events; 
  • C12 College/University Agreements for Student Placement - pre-interns;
  • C13 Mental Health Allocation Assistance Plan Outcome and Expenditure Report - provides supplemental funding to establish and expand mental health programs;
  • C14 Proposed Allocation Changes 2019-2020 - includes movement/reassignments of guardians to meet needs;
  • C15 NSF Write Off Permission - uncollectible checks;
  • C16 Budget Amendment Report for June 2019 - no discussion;
  • C17 Superintendent's Annual Financial Report for FYE 6/30/3019 - no discussion; 
  • C18 Deletion of Certain Items Report - August 2019 - routine report;
  • C19 Bid to be Awarded - award to ADM Industry Group LLC for grounds maintenance and landscaping;
  • C20 RFP to be Awarded - lease/purchase for up to 100 school buses; 
  • C21 Florida Safe Schools Assessments Acceptance Letter - confirms security assessments for all schools;
  • C22 Sheriff's Office Guardian Certification MOU - sheriff's certification of guardians;
  • C23 Pre-Qualification of Contractors - routine; 
  • C24 Change Order #1 for RHS Re-Roof Bldg 7 and 10 - for gutter boxes and materials;
  • C25 Schmatic/Preliminary/Final Plans & Specs for DIS Cafeteria Expansion - to increase capacity;


  • D1 Approve Resolution to place the question of appointment versus election of Superintendent of Schools on a December 10, 2019, special election ballot (Kerekes) - no discussion;
  • D2 Approve Resolution for Half-Cent Sales Tax (Studdard) - add for General Election in November 2020;
  • D3 School Resource Officer Coverage for District Charter Schools (Gilhousen) - Mrs. Gilhousen requested backup be added from the original plans that were discussed in 2018;
  • D4 HR Special Actions - none at this time; 
  • D5 Public Hearing - 2019-2020 Procedures Manual for Instructional Resources - as advertised;
  • D6 Public Hearing - revisions to Policy 4.06H, Homeless Students - as advertised; 
  • D7 Public Hearing - boundary realignment at DOE, TES, OLJ, WJH - as advertised;

Closing Comments:

The final report from the OPPAGA audit will be shared with the Board during Superintendent's Update at the September meeting.


Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (9:52 a.m.)
Superintendent of Schools School Board Chair