Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
August 29, 2017 - School Board Workshop
Date: Aug 29 2017 (9:00 a.m.)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on September 7, 2017
  • 1-10 Budget Items - no discussion
  • C1 Minutes of previous meetings - no discussion
  • C2 Personnel Consent Agenda - FLYCA teachers will fall under our umbrella;
  • C3 Best and Brightest Review - $800/$1200/$6000 for teachers who qualify; discussion regarding misconceptions about how teachers are evaluated;  must validate data first;  
  • C4 Art Enrichment Contract - one-year contract;
  • C5 Addendum to Achieve 3000 Contract - for addition of AMI, CVA, and PACE - current AMI/PACE contract requires we provide services; 
  • C6 CTE Student Travel - all state competitions for the year; 
  • C7 USI STEM Curriculum Agreement - Embry Riddle; allows for students to receive industry certs;
  • C8 Interpreters Services Contract w/Alonzo - sign language for 14 students; 
  • C9 Interpreters Services Contract w/Interpretek - no students at this time; backup in case we need interpreters;
  • C10 Parent Liaison Services Contract - student advocate between parents and district; required by IDEA;
  • C11 Transition Coach Contract - part time to assist students with disabilities with college transition; 
  • C12 Audiological Therapy Services Contract - through teacher referrals and existing assistance for students already identified;
  • C13 Episcopal Children's Services Head Start MOU - Head Start for 3-4 year olds;
  • C14 Keystone Behavioral Pediatrics Contract - paid by Medicaid; Mrs. Condon expressed concern over recent controversy in the news;  Mrs. Roth will look into this;
  • C15 Resolutions in Special Education - helps with resolution of disputes in carrying out legal requirements; 
  • C16 Clay Behavioral Health Agreement -  provides mental health therapeutic services identified in IEP; 
  • C17 Mainspring Contract - for one Keystone student; 
  • C18 SEDNET and ESE Support Services contract - provides emotional/behavioral health services;
  • C19 IDEA Entitlement Grant - ensures necessary services to student with disabilities;
  • C20 Out of County Student Travel - student field trips;
  • C21 UNF Dual Enrollment - for online courses; 3-year agreement;
  • C22 Interagency with Dept of Military Affairs - alternative educational environment - Florida Youth Challenge Academy; our investment is FTE dollars;
  • C23 TNTP Leadership Development - professional development for principals;
  • C24 UNF MOU for Sprint - during pre-internships; engages education program students with exemplary teachers;
  • C25 MOU with Health Dept - provides technical assistance to nursing staff;
  • C26 Proposed Allocation Changes - Superintendent meeting with principals to determine additional teacher needs;
  • C27 Warrants and Vouchers -  no discussion
  • C28 Budget Amendments for June - no discussion;
  • C29 Supt's Annual Financial Report FYE 6/30/2017 - no discussion; 
  • C30 - C33 Routine property reports - no discussion;
  • C34 Pre-qualification of Contractors - no discussion;
  • C35 Substantial Completion of WJH HVAC Repl - general discussion about the age of HVAC units and continuous major repairs county wide;
  • C36 Substantial Completion of DIS Fire Alarm Repl - new system fried due to multiple lightning strikes; contractor will cover repair costs;
  • C37 Substantial Completion of CHS Culinary Arts - no discussion;
  • C38 Substantial Completion of OPJ Parking Lot Lighting - no discussion;
  • C39 Additive Change Order #2 DIS Firm Alarm - no discussion;
  • C40 Additive Change Order #! CW Front Entrance Security - RHS walls did not meet code;
  • C41 Additive Change Order #2 WJH HVAC Repl - moving units from ceiling to the floor for easier access;
  • D1 Proclamation #18-07 September as Attendance Awareness Month - campaign to raise awareness and importance of student attendance in school;
  • D2 Authorization to join statewide Litigation re HB 7069 - for continuation of last month's discussion;
  • D3 HR Special Action A - no discussion;
  • D4 HR Special Action B - item to be deleted;
  • D5 Public Hearing for Instructional Resources Manual - no discussion 

Note for the record - Deleted or moved items may result in the renumbering of Consent and Discussion agenda item numbers prior to final publication of the Regular meeting agenda.

Closing Comments/Questions:

  • New agenda item to be added for testing calendar;
  • Superintendent will look into fundraising and schools taking a percentage off the top; 
  • Attorney David D'Agata requested a litigation shade meeting pursuant to F.S. 286.011(8) to discuss Drees Case No. 10-2015-CA-1154.  The consensus was to hold the meeting on September 7, 2017, at 4:00 p.m.   The meeting should last no more than 30 minutes.  
  • There is one student case to be heard at 3:30 p.m. 
  • There will be an Executive Session following the Regular Meeting to discuss collective bargaining issues.
  • Consensus of the Board for Mrs. Kerekes to serve as the Board's Alternate on the 2017 Value Adjustment Board.  
  • The Board requested printed telephone directories with the new phone numbers and staff changes.
  • Discussion of the Attorney Evaluation instrument.  Board members should email suggestions on the proposed evaluation form to Mr. Davis;  Tabulations to be sent to Mrs. Bush.
Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (10:55 a.m.)
Superintendent of Schools School Board Chairman