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Agenda Plus
School Board of Clay County
August 5, 2021 - Regular School Board Meeting
C11 - Mileage Paid to Parents and Group Homes

The Individuals with Disabilities Act (IDEA) provides that transportation to school is a related service and the responsibility of the local education agency in order that students receive a free and appropriate public education.

Gap Analysis

In certain cases, the Exceptional Student Education department, in conjunction with the transportation department, must authorize the payment of mileage reimbursement for parents or group homes to transport. Examples of such cases include no available bus, medical issues that cannot be resolved, significant behavior difficulties, or other special circumstances.

Previous Outcomes

The attached chart reflects the expenditures for mileage paid to individual families or group homes over the last several years. The increase in expenditures in mileage reflects students who are in a specialty placement outside of Clay County, and transport for group home students with highly volatile behavior.

Expected Outcomes

Approval of this agenda item will ensure that the district fully complies with the requirements of IDEA.

Strategic Plan Goal

Strategy 2.4: Ensure effective and efficient use of resources for fiscal stability.

Goal 2: Improve management of district-wide operations and facilities.


The School District of Clay County approve the reimbursement of mileage to parents or group homes when transporting by other means is either unsafe or unavailable.

Heather Teto, Chief of elementary Education, 904-336-6906,
Melanie Sanders, Director, ESE, 904-336-6866,
Financial Impact
The total cost of reimbursement is expected to be less than $10,000 annually.
Review Comments
Parent mileage - Sheet1.pdf