Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Corner Walnut St. and Gratio Place, Green Cove Springs, FL
December 14, 2021 - School Board Workshop
Date: Dec 14 2021 (9:00 a.m.)
Invocation  (Beth Clark)
Call to Order  (Present: Janice Kerekes, District 1; Beth Clark, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent David Broskie)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on January 6, 2022

Presentations & Recognitions:

  • Schools Recognized as Model Schools for Positive Behavioral Interventions and Support - no discussion;
  • Recognition of 2021-2022 School-Related Employee of the Year and Teacher of the Year Semi-Finalists - no discussion;
  • Recognition of Academic Team Champions - no discussion:

Consent Agenda:

  • C1 Minutes of Student Discipline Hearings and Regular Meeting on December 9, 2021 - no discussion;
  • C2 Controlled Open Enrollment (COE) Plan for the 2022-2023 School Year - no discussion;
  • C3 2022 Exceptional Student Education Extended School Year (ESY) Calendar - no discussion;
  • C4 Personnel Consent Agenda - no discussion;
  • C5 Ratification of the 2022-2024 Master Contract between the Clay County Education Association and the Clay County School Board - brief discussion re the bargaining and ratification process;
  • C6 Ratification of the 2021-2022 Amendment to the 2020-2022 Master Contract between the Clay Educational Staff Professional Association and the Clay County School Board - salaries continue to increase above mandated minimum wage;
  • C7 K-12 Academic Services Out of State and Overnight Student Travel - no discussion;
  • C8 Amendment to the 2021-22 Dual Enrollment Articulation Agreement Between the School Board of Clay County and District Board of Trustees St. Johns River State College - no discussion;
  • C9 Approval to Advertise the Adoption and Set the Public Hearing for March 3, 2022 of 2022 6-12 Mathematics Materials - brief discussion confirming the availability of proposed materials for public viewing;
  • C10 Proposed Allocation Changes for 2021-22 - no discussion;
  • C11 Monthly Financial Reports for November, 2021 - no discussion;
  • C12 Budget Amendment Report for October 31, 2021 - no discussion;
  • C13 Budget Amendment Report for November 30, 2021 - no discussion;
  • C14 Deletion of Certain Items Report - December, 2021 - routine surplus of items;
  • C15 BID Renewal - no discussion;
  • C16 Facilitron, Inc Online Facilities Rental Storefront Agreement - discussion following presentation;
  • C17 Pre-Qualification of Contractors - no discussion;
  • C18 Final (Phase III) Plans and Specifications for Spring Park Elementary School (Previously Elementary School "R") - Spring Park Elementary is on track for groundbreaking in April;
  • C19 Approval of the Interlocal Agreement between Clay County, Florida and the School Board of Clay County, Florida for the shared use of Pond 4A-2 related to the Sandridge Road Improvements at Lake Asbury Elementary and Lake Asbury Junior High Schools - agreement would move retention pond, increase parking, and improve traffic flow around the two affected schools;

Discussion Agenda:

  • D1 2022 Legislative Priorities - Board Members engaged in in-depth discussion re the identification of the Clay County School Board's Legislative Priorities for 2022, the delivery model/presentation of those priorities, incorporating past experiences and successes into their decision to strategically identify several vs numerous priorities, addressing each priority with specificity and providing visual data demonstrating the need and benefit to students.  Focus will be given to career and technical education, funding, and workforce needs for students;
  • D2 Human Resources Special Action - no discussion;
  • D3 BID Renewal - no discussion.
2. SaferWatch Presentation

Stephen Mills, Supervisor of Safety and Security, gave an informational presentation re SaferWatch, a web and mobile-based security system designed to provide enhanced security for both schools and individuals.  Use of the SaferWatch mobile app would empower users to report an incident as it is happening and would allow for two-way communication during emergency situations.  This system would augment, not replace, current communication between schools, employees, and law enforcement.

3. Facilitron Presentation

Dr. Susan Legutko, Assistant Superintendent of Business Affairs, introduced Trent Allen, who provided a virtual presention of Facilitron, a facilities management company that would work to assist CCDS with a facilities management program, alleviating workload from principals and school personnel and providing greater accountability.  The program offers an aggregate facilities calendar to allow efficient facilities rentals and maintenance in one place.  The program would partner with district staff by offering services as an extension to the district, handling customer support, verifying insurance, communications, payment collections, refunds, and data analytics. 

Mrs. Kerekes questioned whether there is a need to adjust the pricing for facility use to accommodate the 10% fee for this service, and Dr. Legutko advised she does not see a need to revise fees at this point.  Current fees for facility use have provided the necessary funds to support the added expense of police, custodians, and added utility expenses.  It is expected that Facilitron would assist the schools with time management and provide consistency with policies, insurance requirements, and certifications.

Questions from the Audience  (None)
Superintendent Comments
4. Superintendent Comments

Superintendent Broskie noted that an executive session would be held immediately following the conclusion of this meeting.

School Board Comments
5. School Board Member Comments

Board members extended well wishes for the holiday season, and Mrs. Bullock noted that one of the winners (most original) in a recent parade was a CCDS bus.

Mrs. Bolla noted that Ethan Caren, Director of Information and Technology Services, is working with AgendaPlus to implement added feature(s) suggested by board members to the Board's current software. 

Mrs. Bolla also proposed, and the board discussed, addressing current Board Member Committee Assignments, to review, consolidate if possible, and provide additional information relative to the duties of each assignment.  Mrs. Kerekes encouraged at least an every two-year rotation of duties.

Tools4Schools will be relocating from Orange Park Junior High to Garber Automall in Green Cove Springs to provide additional space and greater accessibility for all district teachers.  The next event will be held on January 3, 2022 and will be advertised and communicated to teachers.

Adjournment  (10:45 a.m.)
Superintendent Board Chair