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 School Board of Clay County |
C14 - NSF WRITE OFF PERMISSION
Chapter Eight (School Internal Funds) of the Financial and Program Cost Accounting Reporting of the Florida Schools Manual (The Red Book) requires under Section III 1.6(B) that a check can be declared uncollectible and written off the books only by action of the School Board. The school has collected checks that were returned for non-sufficient funds. The materials or admission to event purchased by these checks were distributed or attended by the indivduals. Multiple attempts at collection, including phone calls and letters, from Principal and Bookkeeper, were unsuccessful and in each case the student is not longer enrolled.
| SCHOOL | MAKER | CK # | CK DATE | AMOUNT | PURPOSE |
| Lakeside Junior High School | Shauna Ameye | 1179 | 4/26/16 | $110.00 | Band Trip |
| Lakeside Junior High School | Sheila Wade | 506 | 8/25/16 | 2.00 | Band |
| Lakeside Junior High School | Natalia Torress | 84 | 11/16/16 | 45.00 | Yearbook |
| Lakeside Junior High School | Shauna Ameye | 248 | 3/30/17 | 107.80 | Chorus Trip |
| Lakeside Junior High School | Mrs. Kiely | 3400 | 6/2/17 | 36.00 | Band Trip |
| Lakeside Junior High School | Sissy McVey | 583 | 8/17/17 | 5.00 | Lock Rental |
| Lakeside Junior High School | Benjamin Harris | 1033 | 8/23/17 | 25.00 | Gym Clothes |
The school has pursued every avenue available to collect these funds and have been unsuccessful. Writing off of these checks will allow for reporting of an accurate cash balance of the school's Internal Accounts.
After Board approval school will write off uncollectible NSF checks and financial reporting will include an accurate cash balance.
After Board approval school will write off uncollectible NSF checks and financial reporting will include an accurate cash balance.
Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.
Approve write off of uncollectible checks as presented.
Dr. Susan Legutko, Assistant Superintendent of Business Affairs, Roni M. Campbell, Internal Accounts Auditor (904) 336 6746
To write off uncollectible checks will reduce the revenue of the school's internal accounts.
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