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| December 9, 2021 - Regular School Board Meeting | ||
| Title C11 - BID Renewal | ||
| Description Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy a. Fire Extinguishers and Kitchen Hood Systems Inspection/Maintenance/Repair – County Wide #19-MA-317: Contract Period is March 1, 2022 through February 28, 2023. The contract period is for one year and is option 1 of 3 for renewals. b. Re-Roofing of Shingled Roofs and Roofing Services - County Wide Bid #18-MA-315: Contract Period is February 1, 2022 through January 31, 2025. The contract period is for three (3) years and is the final renewal option. c. Athletic Field Maintenance Services RFP # 20-MA-319: Contract Period is April 1, 2022 through March 31, 2023. The contract period is for one year and is option 1 of 3 for renewals. | ||
| Gap Analysis The District requires contractors to provide services to ensure our facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs. | ||
| Previous Outcomes Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district. | ||
| Expected Outcomes Upon approval by the Board; we expect the contractors and vendors to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded. | ||
| Strategic Plan Goal Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability. | ||
| Recommendation Extend renewal as follows: a. Fire Extinguishers and Kitchen Hood Systems Inspection/Maintenance/Repair – County Wide #19-MA-317:
b. Re-Roofing of Shingled Roofs and Roofing Services - County Wide Bid #18-MA-315:
c. Athletic Field Maintenance Services RFP # 20-MA-319:
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| Contact Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net | ||
| Financial Impact a. Fire Extinguishers and Kitchen Hood Systems Inspection/Maintenance/Repair – County Wide #19-MA-317: The total estimated expenditure for the one year contract renewal is $45,000.00 from General Revenue. b. Re-Roofing of Shingled Roofs and Roofing Services - County Wide Bid #18-MA-315: The total estimated expenditure for the final 3 year contract renewal is $600,000. Estimated annual spend of $200,000 for 2022-2023, $200,000 for 2023-24, and $200,000 for 2024-2025 from General and Capital Revenue. c. Athletic Field Maintenance Services RFP # 20-MA-319: Athletic Field Maintenance Services - County Wide RFP # 20-MA-319: The total financial impact for all schools and contracts combined is a maximum of $150,000.00 for the 1 year contract. This is the combined total maximum, not a per contract maximum. Under no circumstance can the total annual expenditure exceed $150,000.00 for all schools. Internal Account funds received from ticket sales and fundraising cover most of the cost for the maintenance of athletic fields. However, the District Budget covers school grounds as a whole which includes, but not limited to general grounds, playgrounds and athletic fields. Each year all 41 Schools receive budgeted funds to maintain School grounds. The District‘s total estimated expenditure for school grounds is $76,000 a year. The District allocates 46% of those funds for Athletic fields. However, the School Principal has the discretion to increase or reduce School Budgets based on School needs. | ||
| Review Comments | ||
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Attachments No attachments available |
