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| February 1, 2024 - Regular School Board Meeting | ||
| Title D4 - BID Renewal | ||
| Description Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy a. Fire Extinguishers and Kitchen Hood Systems Inspection/Maintenance/Repair – County Wide #19-MA-317: Contract Period is March 1, 2024 through February 28, 2025. The contract period is for one (1) year and is the final renewal option. b. Athletic Field Maintenance Services RFP # 20-MA-319: Contract Period is April 1, 2024 through March 31, 2025. The contract period is for one (1) year and is the final renewal option. c. Gym and Stage Floor Maintenance and Refinishing - County Wide Bid #23-SCH-94: Contract period is March 15, 2024 through March 14, 2025. The contract period is for (1) year and is the first of three renewal options. | ||
| Gap Analysis The District requires contractors to provide services to ensure our facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs. | ||
| Previous Outcomes Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district. | ||
| Expected Outcomes Upon approval by the Board; we expect the contractors and vendors to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded. | ||
| Strategic Plan Goal Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency. | ||
| Recommendation Extend renewal as follows: a. Fire Extinguishers and Kitchen Hood Systems Inspection/Maintenance/Repair – County Wide #19-MA-317:
b. Athletic Field Maintenance Services RFP # 20-MA-319:
c. Gym and Stage Floor Maintenance and Refinishing - County Wide Bid #23-SCH-94:
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| Contact Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net | ||
| Financial Impact a. Fire Extinguishers and Kitchen Hood Systems Inspection/Maintenance/Repair – County Wide #19-MA-317: The total estimated expenditure for the one (1) year contract renewal is $75,000.00 from General Revenue. b. Athletic Field Maintenance Services RFP # 20-MA-319: Athletic Field Maintenance Services - County Wide RFP # 20-MA-319: The total financial impact for all schools and contracts combined is a maximum of $150,000.00 for the 1 year contract. This is the combined total maximum, not a per contract maximum. Under no circumstance can the total annual expenditure exceed $150,000.00 for all schools. Internal Account funds received from ticket sales and fundraising cover most of the cost for the maintenance of athletic fields. However, the District Budget covers school grounds as a whole which includes, but not limited to general grounds, playgrounds and athletic fields. Each year all 42 Schools receive budgeted funds to maintain School grounds. The District‘s total estimated expenditure for school grounds is $77,000 a year. The District allocates 46% of those funds for Athletic fields. However, the School Principal has the discretion to increase or reduce School Budgets based on School needs. c. Gym and Stage Floor Maintenance and Refinishing - County Wide Bid #23-SCH-94: The total estimated expenditure for the one (1) year contract renewal is $200,000.00 from General and Capital Revenue. | ||
| Review Comments | ||
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Attachments No attachments available |
