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| February 2, 2023 - School Board Regular Meeting | ||
| Title D3 - RFP Renewal | ||
| Description Renew RFP as required per FS 287, DOE 6A-1.012 and School Board Policy a. Athletic Field Maintenance Services RFP # 20-MA-319: Contract Period is April 1, 2023 through March 31, 2024. The contract period is for one (1) year and is the second of three renewal options. | ||
| Gap Analysis The District requires contractors to provide services to ensure our facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs. | ||
| Previous Outcomes Original RFP was Board approved and has been used successfully during the past term to provide quality services and products to the district. | ||
| Expected Outcomes Upon approval by the Board; we expect the contractors and vendors to continue providing quality services and products at the same terms and conditions as when the original RFP was awarded. | ||
| Strategic Plan Goal Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability. | ||
| Recommendation Extend renewal as follows: a. Athletic Field Maintenance Services RFP # 20-MA-319:
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| Contact Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net | ||
| Financial Impact a. Athletic Field Maintenance Services RFP # 20-MA-319: Athletic Field Maintenance Services - County Wide RFP # 20-MA-319: The total financial impact for all schools and contracts combined is a maximum of $150,000.00 for the 1 year contract. This is the combined total maximum, not a per contract maximum. Under no circumstance can the total annual expenditure exceed $150,000.00 for all schools. Internal Account funds received from ticket sales and fundraising cover most of the cost for the maintenance of athletic fields. However, the District Budget covers school grounds as a whole which includes, but not limited to general grounds, playgrounds and athletic fields. Each year all 41 Schools receive budgeted funds to maintain School grounds. The District‘s total estimated expenditure for school grounds is $76,000 a year. The District allocates 46% of those funds for Athletic fields. However, the School Principal has the discretion to increase or reduce School Budgets based on School needs. | ||
| Review Comments | ||
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Attachments No attachments available |
