Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
February 21, 2017 - School Board Workshop
Date: Feb 21 2017 (9:30 a.m.)
Invocation
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Ashley Gilhousen, District 5; and Superintendent Addison Davis. Mary Bolla, District 4, was absent.)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on March 2, 2017
Minutes:

Item discussion between the Board and Superintendent took place with questions and answers.  Discussion included:

  • C2 Amendment to Performance Matters contract - Superintendent Davis gave explanation of the amendment; allows teachers and guidance counselors to go deeper into data to see if students are on track; 
  • C3 Personnel Consent Agenda - Superintendent reviewed the job description for College and Career Coach; moving away from wall-to-wall Academies; Superintendent met with principals to identify other factors for "anchor" academies; 
  • C10 Economics and Financial Literacy Adoption - the question was raised whether the two courses can be split; this would be a DOE decision;
  • C11 K-12 Academic Student Travel - discussion about the form; #6 for use of private vehicles and drivers listed as Agents of the Board; documentation is not being included with the field trip form;  budget codes/accounts should be clear who is paying (school/district or students/parents);
  • C15 Budget Amendments - next month new budget reporting format will give more detailed explanation; Chairman Kerekes asked if each month the Budget Amendment and Financial Report items, could be put on Discussion agenda with a brief review given at the meeting;  
  • C18-C23  routine Property Reports
  • C24 Agreement with DES - this contract allows us to employ certain temporary services on an as-needed basis;  FLYCA instructors and one retired IT tech currently contracted under this agreement;
  • C30 KHE Parent Pickup Redesign - needed due to lack of adequate defined parking areas ;
  • D2  Synovia Agreement - decision must be made by 90-day window to terminate; requires letter of notification and sworn statement that no funds are available; 
  • D5 Controlled Open Enrollment Policy - required by new legislation; must act to meet upcoming deadlines; policy establishes how students may attend schools outside of their attendance zone; a lottery process will be used; must advertise policy change and then hold public hearing in April;   
  • D6 Proposed 2017-2018 Allocations - Superintendent distributed hard copies to the Board and gave an overview of the plan to mainstream our allocations process; reviewed a comparative analysis of percentage funded by function;  allows us to balance services; the allocations plan represents a collaborative effort between district and school staff (union president included in a recent meeting); Superintendent asking consideration for 32 media techs to be repositioned as classroom assistants to work directly with students academically in literacy and needed areas;  may require some job description changes;  

With time running short, the Board decided to hold a workshop on February 27, 2017, at 4:00 p.m., for further review and discussion of the 2017-2018 staffing allocations plan.  

 

In closing, Superintendent Davis distributed to the Board  copies of the results of a Fall 2016 Insight Survey.  He also announced the need for an Executive session on collective bargining on February 27th.

Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (11:55 a.m.)
Superintendent of Schools School Board Chairman