Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
February 21, 2017 - School Board Workshop
Date: Feb 21 2017 (9:30 a.m.)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Ashley Gilhousen, District 5; and Superintendent Addison Davis. Mary Bolla, District 4, was absent.)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on March 2, 2017

Item discussion between the Board and Superintendent took place with questions and answers.  Discussion included:

  • C2 Amendment to Performance Matters contract - Superintendent Davis gave explanation of the amendment; allows teachers and guidance counselors to go deeper into data to see if students are on track; 
  • C3 Personnel Consent Agenda - Superintendent reviewed the job description for College and Career Coach; moving away from wall-to-wall Academies; Superintendent met with principals to identify other factors for "anchor" academies; 
  • C10 Economics and Financial Literacy Adoption - the question was raised whether the two courses can be split; this would be a DOE decision;
  • C11 K-12 Academic Student Travel - discussion about the form; #6 for use of private vehicles and drivers listed as Agents of the Board; documentation is not being included with the field trip form;  budget codes/accounts should be clear who is paying (school/district or students/parents);
  • C15 Budget Amendments - next month new budget reporting format will give more detailed explanation; Chairman Kerekes asked if each month the Budget Amendment and Financial Report items, could be put on Discussion agenda with a brief review given at the meeting;  
  • C18-C23  routine Property Reports
  • C24 Agreement with DES - this contract allows us to employ certain temporary services on an as-needed basis;  FLYCA instructors and one retired IT tech currently contracted under this agreement;
  • C30 KHE Parent Pickup Redesign - needed due to lack of adequate defined parking areas ;
  • D2  Synovia Agreement - decision must be made by 90-day window to terminate; requires letter of notification and sworn statement that no funds are available; 
  • D5 Controlled Open Enrollment Policy - required by new legislation; must act to meet upcoming deadlines; policy establishes how students may attend schools outside of their attendance zone; a lottery process will be used; must advertise policy change and then hold public hearing in April;   
  • D6 Proposed 2017-2018 Allocations - Superintendent distributed hard copies to the Board and gave an overview of the plan to mainstream our allocations process; reviewed a comparative analysis of percentage funded by function;  allows us to balance services; the allocations plan represents a collaborative effort between district and school staff (union president included in a recent meeting); Superintendent asking consideration for 32 media techs to be repositioned as classroom assistants to work directly with students academically in literacy and needed areas;  may require some job description changes;  

With time running short, the Board decided to hold a workshop on February 27, 2017, at 4:00 p.m., for further review and discussion of the 2017-2018 staffing allocations plan.  


In closing, Superintendent Davis distributed to the Board  copies of the results of a Fall 2016 Insight Survey.  He also announced the need for an Executive session on collective bargining on February 27th.

Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (11:55 a.m.)
Superintendent of Schools School Board Chairman