Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
January 23, 2018 - School Board Workshop
Date: Jan 23 2018 (9:00 a.m.)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on February 1, 2018
DRAFT Feb 1 Agenda - Board Review 01.23.18.pdf


  • Recognize All-State Band and Chorus students - may need to push chorus students to another month if they have a practice conflict;
  • Presentation - CTE month (February); new promotional video; 
  • Scheduled Citizen David Campbell - Science Standards;


  • C1 Minutes of previous meeting - no discussion;
  • C2 FLYCA calendar - follows district student and employee calendars;
  • C3 Revisions to Controlled Open Enrollment - typo with lottery timeframe mistakenly listed May and should be March 23; reduction in seats at CHS 257 to 161 due to AMI students being left off original projections;
  • C4 Personnel Consent Agenda - includes several district administrative actions; and out-of-field teacher appointments; 
  • C5 Ratify CESPA Contract - union vote is scheduled for January 30th;
  • C6 Ratify CCEA Contract - CCEA ratified by 95%;
  • C7 Agreement with Parrish and Associates - professional development for 26 schools; 100 teachers; training originally scheduled for January 3rd  canceled due to in-climate weather;
  • C8 Career Pathway Articulation with Santa Fe College - Oakleaf for Agriculture Biotechnology program; 
  • C9 CTE Proclamation - no discussion;
  • C10 Clarke School for Deaf Agreement - through IDEA; serves 4 students; 
  • C11 K-12 Student Travel - no discussion;
  • C12 Bright Minds Agreement - summer enrichment program at CEB, OLJ, KHE, RVE, SBJ; the district will work with Bright Minds to focus instructional time on academic learning loss;
  • C13 Dual Enrollment Agreement with Florida State College @ Jax - no discussion;  
  • C14 Sheriff's Office Secondary Employment Contract - to provide security for athletic events; rates have gone up slightly;
  • C15 Intel Math PD - paid with DoDEA and Title I funds; $1000 stipend to teachers;
  • C16 Bid Renewal - 2-year contract period for fire extinguishers and kitchen hoods;
  • C17 Utility Authority Agreement Amendment for DOE - easement for water and reclaimed water; 
  • C18 Pre-qualification of Contractors - no discussion;
  • C19 Change Order #2 for DOE - direct purchase tax savings of $396,078.93;
  • C20 Final Plans & Specs for AICE Facility at FIH - cost of build has gone up; capacity of 156 has increased to over 200; discussion led to questions and concerns about our bid criteria/process;
  • C21 Plans & Specs for MBE Restroom Renovation - no discussion;
  • C22 Plans & Specs for OPE Kitchen Renovation - no discussion;
  • C23  Resolution to Dispose of Relocatable at FIE - fire damage; need to remove from FISH inventory; electric heat thermostat pushed to emergency heat function; no cost is known for loss of personal items;  general discussion about heat issues with portables on cold mornings; 
  • NEW Consent item to be added for allocation changes - two trainers to expedite training of new bus drivers; we will not fill vacant supervisor position for now; job description already approved for trainer position;


  • D1 Rescission of Sept 26, 2017, action to join lawsuit challenging HB 7069 (submitted by Mrs. Condon) -  Mrs. Kerekes objected to the item being added after 14 days; Board discussion about ambiguous policy language and urgency of the item; consensus to allow the item to remain on the February agenda; policy revisions are needed to clarify language; a 9 AM workshop was scheduled for February 12, 2018, to go over revisions to Policy 1.0; 
  • D2 Strategic Plan 2018-2022 - concern about Board approval being interpreted as approval of costs and accountability for completion of the initiatives listed in the plan; Mr. Davis clarified the plan as a working document reflecting the vision for the district; a statement will be added so the Board is not locked into contracts or financial aspects;
  • D3 HR Special Actions - several investigations ongoing that could result in multiple items being added;
  • D4 Public Hearing for Science Textbook Adoption Gr K-12 - no discussion;
  • D5 PH for Adoption of Attendance Boundary for DOE - no discussion;

Mr. Davis stated that Clay County Utility Authority (CCUA) was interested in purchasing a vacant one-acre (approx.) parcel located on the back of the Tynes Elementary campus for a reclaimed water holding facility.  CCUA representatives were present and spoke in support of their request.  Following discussion, the consensus was to add the item to the February agenda for discussion.

Deleted or moved items may result in the renumbering of Consent and Discussion agenda item numbers after the Agenda Review and prior to final publication of the Regular meeting agenda. 

Closing Comments/Questions:

  • Mr. D'Agata redistributed copies of proposed revisions to Board Policy 1.01 and 1.02.  These proposed revisions were originally given to the Board following the October 2017 workshop.  He cautioned the Board about discussing specifics on HB 7069 lawsuit at the February 1st board meeting.
  • Mrs. Kerekes asked that the contract review process be looked at for possible revision; and for 3-5 recommendations for money sources to increase the Board's insurance contribution;  Mr. Davis will respond through an email to all Board members;
  • The Board was reminded of the Teacher of the Year and Support-Related Employee of the Year reception tonight at 6 p.m.  
Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (11:01 a.m.)
Superintendent of Schools School Board Chair