Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
January 24, 2017 - School Board Workshop
Date: Jan 24 2017 (9:30 a.m.)
Call to Order  (Present: Janice Kerekes, District 1; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis; Absent: Carol Studdard, District 2.)
Workshop Items
1. Draft Agenda Review for Regular Meeting on February 2, 2017

Item discussion between the Board and Superintendent took place with questions and answers.  Discussion included:

  • C2 FLYCA Calendar - There was discussion about moving forward with this partnership.  Funding is a major concern.  Staff will bring more information by May1st.  
  • C4 Microsoft License Agreement - Carl Hendrick clarified terms of the agreement which is a state contract (3 years).  Options to terminate would be to buy out or allow to expire.  Mr. Davis commented that he plans to ask the new attorney to thoroughly review all contracts and expected outcomes.
  • C8 Student Travel - Noted that a "date of origination" should be added to field trip request form so it is known when first submitted.
  • C9 Proclamation for School Social Worker Week - Concern was expressed that we may not have enough social workers in our district and may need additional supports through other partnerships.
  • C10 Proposed Allocation changes - Two teacher assistants at AES to support overcrowding; there may be a need for additional ESE support facilitator.
  • C11 - C18 - Routine finance reports
  • C20 and C24 Plans and Specs - Items withdrawn due to hospitalization of lead contractor - will bring back in March
  • D1 Catapult Academy -  Program for students 16-22 years of age to help them get their diploma; will help with drop-out prevention;  Potential loss of FTE but would lose anyway if student drops out; Catapult will give us 10% back.
  • D2 Synovia Agreement - Lengthy discussion about terms of agreement and potential outcomes should we choose to terminate.  Discussion included quality of services provided, the need for additional training, and driver buy in. 
  • D5 - Selection of Board Attorney - Mrs. Kerekes will send FSBA's list of questions  for the candidate to the Board by Wednesday.  No questions by the public will be allowed of the candidates.  Board discussion will follow the interviews on Friday.  
  • D7 - Spot Survey to Educational Facilities Plan -  The district currently has 780 portables that are over 20 years old.  Need to repurpose some and redesignate as general school space.  This will increase utilization of permanent classrooms.  Construction of a new school would delay cafeteria remodels at KHE, DIS and CEB.   Consensus was that KHE should be a priority if funds allow.
  • D8 - School "Y" Contract Award - With authorization from the state, this contract award would be set and allow work to begin.  Design will be reuse of our plans for CGE. 

Mrs. Gilhousen spoke briefly about Clay Date in the Legislature on  March 9, 2017, in Tallahassee.   She also requested a breakdown by school of students passing the FSA

Prior to adjournment, the Board Chair and CCEA President officially signed the Term of Agreement.  Both sides have now ratified and an official recognition will take place at the March School Board meeting.  


Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (11:50 a.m.)
Superintendent of Schools School Board Chairman