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Agenda Plus
School Board of Clay County
January 6, 2022 - Regular School Board Meeting
D6 - RFP Renewal

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Athletic Field Maintenance Services RFP # 20-MA-319:  Contract Period is April 1, 2022 through March 31, 2023. The contract period is for one year and is option 1 of 3 for renewals.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors​ to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded.

Strategic Plan Goal

Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.


Extend renewal as follows:

a. Athletic Field Maintenance Services RFP # 20-MA-319:

  • Agrow Pro Inc., 1339 Kavie Ct, Green Cove Springs, FL 32043
  • St Johns Turf Care, 1040 Hastings federal Point Rd, East Palatka, FL 32131
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email:
Financial Impact
a. Athletic Field Maintenance Services RFP # 20-MA-319: Athletic Field Maintenance Services - County Wide RFP # 20-MA-319: The total financial impact for all schools and contracts combined is a maximum of $150,000.00 for the 1 year contract. This is the combined total maximum, not a per contract maximum. Under no circumstance can the total annual expenditure exceed $150,000.00 for all schools. Internal Account funds received from ticket sales and fundraising cover most of the cost for the maintenance of athletic fields. However, the District Budget covers school grounds as a whole which includes, but not limited to general grounds, playgrounds and athletic fields. Each year all 41 Schools receive budgeted funds to maintain School grounds. The District‘s total estimated expenditure for school grounds is $76,000 a year. The District allocates 46% of those funds for Athletic fields. However, the School Principal has the discretion to increase or reduce School Budgets based on School needs.
Review Comments

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