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 School Board of Clay County |
C26 - Approve Write-Off of "Missing" Property Items for FY 2016-17
Section 274.02, Florida Statutes - Tangible Personal Property - "A complete physical inventory of all property shall be taken annually, and the date inventoried shall be entered on the Property Record. The inventory shall be compared with the Property Record, and all discrepancies shall be traced and reconciled." The items listed have been reported missing as a result of the 2016/17 Inventory Check and Audit.
Property Control has stressed the importance of exhausting all possible channels in an effort to locate these items before Board approved deletion takes place. Property Managers have been instructed to research each missing item in an effort to verify location, information or explanation that might be helpful to this process. The Local Sheriff and Police Departments are also being furnished with this Report to assist in recovery. In order to reduce the missing property items, the Property Control Department will continually conduct ongoing communication with the Property Managers responsible for maintaining the school’s and division’s property.
| FIVE YEAR PROPERTY MISSING ITEMS ANALYSIS | |||||
|---|---|---|---|---|---|
| FISCAL YEAR | 2016-2017 | 2015-2016 | 2014-2015 | 2013-2014 | 2012-2013 |
| Number of School Sites Impacted | 21 | 23 | 19 | 16 | 21 |
| Number of District Sites Impacted | 3 | 4 | 7 | 4 | 5 |
| Types of Missing Items | Computers (19), Laptops (30), Equipment (5), Projectors (11), Copiers (4), Music Instr (2), AV (9), Food Serv (1) | Computers (29), Laptops (16), Equipment (7), Projectors (6), Copiers (1), Music Instr (11), AV (8), Food Serv (1), ESE (6) | Computers (27), Laptops (27), Equipment (11), Projectors (5), Copiers (5), AV (9), ESE (1) | Computers (19), Laptops (14), Equipment (6), Projectors (9), Copiers (2), Music Instr (3), AV (9), Food Serv (4), ESE (1) | Computers (29), Laptops (13), Equipment (1), Projectors (10), Copiers (2), Music Instr (9), AV (12), Food Serv (4), ESE (3) |
| Value of Missing Items | $127,456.77 | $118,850.29 | $111.099.68 | $116,540.63 | $108,809.65 |
Board has approved reconciling of all discrepancies from each cost center to meet Florida Statutes, Section 274.02
The Board to accept the Annual Write-Off of Missing Property Report as presented.
The district ensures fiscal responsibility and equitable distribution of resources.
To accept and approve the Write-Off of "Missing" Property Items for FY 2016-17 as submitted.
Dr. Susan Legutko, Assistant Superintendent for Business Affairs (904)-284-6571 susan.legutko@myoneclay.net
Reduces the value of Tangible Personal Property by $127,456.77.
Missing Property Items FY 2016-17.pdf
Missing Property Items 2016-17 (Attachments).pdf