Previous Item Print Next Item
Agenda Plus
School Board of Clay County
June 1, 2023 - Regular School Board Meeting
Title
C12 - Ratify 230122 Lutheran Services Florida Standard Agreement with the School Board of Clay County, FL-SEDNET
Description

SEDNET is an acronym for The Multi Agency Network for Students With Emotional and Behavioral Disabilities, which agency is under the supervision and control of Clay County District Schools.  Lutheran Services Florida, Inc. d/b/a/ LSF Health Systems, LLC ("LSF") has maintained a contractual relationship with The School Board of Clay County, Florida through SEDNET for several years.  The contract allows LSF, a non-profit corporation which obtains funds from both federal sources and pursuant to a contract with the State of Florida, to then contract with regional SEDNET units, of which the Clay County School District is one, to provide mental and behavioral health resources to students in need throughout the Northeast Florida region which consists of Duval, Clay, and Nassau counties.  SEDNET acts as an independent contractor to LSF and provides the contracted behavioral and mental health services through its employees, agents, and subcontractors after which the services are billed to LSF.  The limit of LSF financial commitment and responsibility, as well as the requirements binding SEDNET are the subject of the attached contract. The total committment by LSF, which theoretically should equal the expenditures by SEDNET for the 2020-2021 fishcal year are $936.659.00. This amount, as well as all terms, are set forth in the attached contract. Under the previous adminstration the SEDNET supervisor was given the authority to contract with LSF. The supervisor, by direction, approved the attached contract on Jyly 8, 2020. It is a three (3) year contract. There are minor amendments to this contract and the impletmentation of updated purchasing policies it is necessary to ask the Board to ratify the contract. Without  such ratification, each minor amdenment to the contract will have to brought to the Board, which action will create a lag in the availablilty of resources. The Board Attorney, in collaboration with the Supervisor of SEDNET, the Supervisor of Purchasing, the Assistant Superintendent of Finance, and the Superintendent of Schools concur that it is imperative for the Board to be aware of the existence of this contract and that the Board ratify the contract in order for the month to month operations of SEDNET and its implementation of the contract with LSF to continue wouthout interruption. Pursuant to current School Board Policy all future Master contracts between LSF and SEDNET would require approval by the School Board. 

Gap Analysis

LSF wishes to amend the contract by submitting to SEDNET the attached Amendment 108 which purpose is to replace the July 1, 2022 Standard Contract and any applicable attachments, Exhibits, Incorporated Documents, and Appendices with the updated documents dated February 1, 2023. The Amendment will not change the total dollar amount thus current not to exceed amount will remain the same at $1,023,567.00 or the rate schedule, subject to the availability of funds, shall remain the same.

Previous Outcomes

These funds have been used to meet the individualized needs of students requiring supportive mental health and behavioral services.  The previous contract was not to exceed the amount of $1,023,567.00 and with Amendment 108 this amount remains the same.

Expected Outcomes

It is expected that the School Board will ratify this contract, thereby allowing the Superintendent to execute the minor amendment to the contract that occur routinely.

Strategic Plan Goal

To allow SEDNET to continue to provide the programs and services of the youth-focused group See You At The Top (SYATT).  SEDNET will continue to provide individualized mental health services and devise individualized plans for students with significant mental health needs.

Recommendation

Approve the contract amendments.

Contact
Kathryn Lawrence, SEDNET, kathryn.lawrence@myoneclay.net, (904) 336-4400
Financial Impact
The amendment does not increase the contract amount as it shall remain as per the previous contract not to exceed amount of $1,023,567.00
Review Comments
Attachments
230122 Lutheran Services Amendment 108.pdf