Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Green Cove Springs (Corner of Walnut Street and Gratio Place)
June 16, 2020 - School Board Workshop
Date: Jun 16 2020 (9:00 a.m.)
Invocation  (Mary Bolla)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2 (departed meeting @ 10:35 and rejoined meeting @ 11:05); Tina Bullock, District 3; Mary Bolla, District 4 (departed meeting @ 10:15 and rejoined meeting @ 10:45); Ashley Gilhousen, District 5; and Superintendent David Broskie)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on June 25, 2020
june-25-2020-regular-school-board-meeting_agenda_packet (2).pdf

Presentations and Recognitions:

  • Recognize Social Studies Teachers of the Year - no discussion;
  • Recognize 2019-2020 Retirees - no discussion;

Consent Agenda:

  • C1 Minutes of Workshop on May 14, 2020; Workshop on May 26, 2020; Regular Meeting on June 4, 2020 - no discussion
  • C2 Approve employment contract for Kenneth Wagner, Chief of Police (Mrs. Studdard) - item will be moved to Discussion Agenda; School Board Attorney Bruce Bickner recommends revisions to all police officers' contracts to align contract requirements to positions;
  • C3 Personnel Consent Agenda - item will be reviewed for accuracy;
  • C4 Approval to Advertise and Notice of Public Hearing to Approve Modifications to the 2019-2020 Student Progression Plan - no discussion;
  • C5 Memorandum of Understanding Between Clay County School Districts, Florida and Pace Center for Girls, Inc. - no discussion;
  • C6 Florida Virtual School - Amendment 3 to 2018-2021 Franchise Agreement - Appendix G - COVID-19 Student Support Project - no discussion;
  • C7 Florida Virtual School - pricing Amendment 2 to Franchise Agreement for State of Florida School District with School Board of Clay County - no discussion;
  • C8 Approval for the Purchase of Edgenuity Virtual Instruction Curriculum 6-12th grades - no discussion;
  • C9 Agreement between the School Board of Clay County and AMI Kids - Clay High School may, in future years, need campus space currently utilized by AMI due to growth at CHS;
  • C10 Approval for the Purchase of K12 Florida LLC Virtual Instruction Curriculum for elementary curriculum usage - no discussion;
  • C11 CTE Out of State and Overnight Field Trips - approval of item subject to subsequent reconsideration based on health guideline provisions;
  • C12 Professional Learning Catalog 2020-21 - no discussion;
  • C13 Approval of Language Essentials for Teachers of Reading and Spelling (LETRS) for Reading Endorsement - no discussion;
  • C14 Healthcare Services Agreement - information for venues utilized as vaccination sites will be obtained;
  • C15 Beacon Contract - no discussion;
  • C16 New Perspectives Contract - no discussion;
  • C17 First Coast Behavioral Solutions Contract - no discussion;
  • C18 Family Services Resource Center Contract - no discussion;
  • C19 Approve the 2020-2021 District's Property/Casualty/Active Assailant Insurance renewal submitted by Arthur J. Gallagher & Co. (broker) - Jori Van der Voort, Area Senior Vice President of Arthur J. Gallagher & Co. virtually presented an informational PowerPoint outlining risk insurance options;
  • C20 Approve Advertisement and Notice of Public Hearing to adopt proposed revisions to School Board Policy 5.02A, Business Affairs Purchasing, 5.03B Business Affairs School Activity Accounts, and 5.02C, Business Affairs Use of School Buildings, Grounds, and Equipment - discussion of this item was deferred until the end of meeting and included in depth analysis and review of proposed changes to SB Policy 5.02A and the rationale for proposed revisions, including contract and contract authority, fiscal limits of authority, alternate bid/purchasing options, contract process, policy comparison to other like-sized districts, and language of proposed policy;
  • C21 Proposed Allocation Changes for 2020-2021 - no discussion;
  • C22 Approve Advertisement and Notice of Public Hearing for Revisions to the Clay County District Schools Use of Facilities/Use of Grounds Manual - Mr. Bickner proposed accelerating the implementation of this policy based on the necessity of maintaining CDC guidelines and protecting students by adding to the agenda a motion that would find there is an emergency consistent with the declaration of the state of emergency declared by the governor, requiring us to maintain sanitary facilities which would therefore necessitate emergency approval of the Use of Facilities Manual to ensure we adhere to COVID-19 requirements of the cleanliness of public buildings and would include a waiver that would hold CCDS harmless from others' use of our facilities;
  • C23 Approve Advertisement and Notice of Public Hearing on Revisions to the Clay County District Schools Internal Accounts Manual - this is a replacement of the entire manual to maintain statutory compliance and standardize processes across all district schools;
  • C24 Monthly Financial Reports for May 2020 - routine reports;
  • C25 Budget Amendment for Month Ending May 31, 2020 - routine reports;
  • C26 Deletion of Certain Items Report - June, 2020 - routine surplus of items;
  • C27 BID to be Awarded - no discussion;
  • C28 Pre-Qualification of Contractors - no discussion;
  • C29 Substantial and Final Completion of Keystone Heights Elementary School intercom/PA System - no discussion;
  • C30 Substantial and Final Completion of Keystone Heights High School Intercom/PA System - no discussion;
  • C31 Change Order #1 for Lakeside junior High School parking Lot Renovation - no discussion;
  • C32 Change Order #3 (Direct Purchasing) for doctors Inlet Elementary School Cafeteria Expansion - no discussion;
  • C33 Substantial and Final Completion of Rideout Elementary School Intercom/PA System - no discussion;
  • C34 Substantial and Final Completion of Thunderbolt Elementary School Intercom/PA System - no discussion;
  • C35 District Renovation/Remodeling Operations Building 1 First Floor Contract Award - needed to ensure structural integrity;
  • C36 2019-20 S.R.E.F. Casualty, Safety, Sanitation, Relocatable, and Fire Safety Inspection - - no discussion;
  • C37 Change Order #1 for Clay High School Erosion Control/Stormwater Repair - no discussion;
  • C38 Option Contract for Roderico Property - discussion included potential use of property and necessity of incurring cost;

Discussion Agenda:

  • D1 Human Resources Special Action - no special actions at this time;
  • D2 Public Hearing to Approve as Advertised proposed revisions to School Board Policy 5.02A, Business Affairs Purchasing - no discussion;

Following review of the agenda, Superintendent Broskie provided update re reopening of schools outlining objectives, reopening survey results, summer programs in progress, draft scenarios for reopening, and taskforce subcommittees.  Graduation is scheduled for July 17th and principals are working with district leadership, currently reviewing all possible scenarios and incorporating required safety measures. 

This meeting was adjourned at 11:10 a.m. and then reopened at 11:14 a.m. to engage in discussion of Item C20 Approve Advertisement and Notice of Public Hearing to adopt proposed revisions to School Board Policy 5.02A, Business Affairs Purchasing.  The meeting was then subsequently adjourned again at 11:55 p.m.

Questions from the Audience  (None submitted via comment link on website)
Superintendent Comments
School Board Comments
Adjournment  (11:55 p.m.)
Superintendent of Schools School Board Chair