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 School Board of Clay County |
C17 - NSF WRITE OFF PERMISSION
Chapter Eight (School Internal Funds) of the Financial and Program Cost Accounting Reporting of the Florida Schools Manual (The Red Book) requires under Section III 1.6 (B) that a check can be declared uncollectible and written off the books only by action of the School Board. The schools have collected checks that were returned for non-sufficient funds. The materials or admission to event purchased by these checks were distributed or attended by the individuals. Multiple attempts at collection, including phone calls and letters, from Principals and Bookkeepers, were unsuccessful and in each case the student is no longer enrolled.
| SCHOOL | MAKER | CK # | CK DATE | AMOUNT | PURPOSE |
| GREEN COVE SPRINGS JR HIGH | MELISSA HANSON | 127 | 8/21/2015 | $ 30.00 | PE UNIFORM & LOCK |
| RIDGEVIEW HIGH SCHOOL | ROSALINE HAYES | 88 | 6/6/2015 | 175.00 | FOOTBALL CAMP |
The schools have pursued every avenue available to collect these funds and have been unsuccessful. Writing off of these checks will allow for an accurate cash balance of each school's Internal Accounts.
After Board approval schools have written off uncollectible NSF checks and financial reporting included an accurate cash balance.
After Board approval schools will write off uncollectible NSF checks and financial reporting will include an accurate cash balance.
The district ensures fiscal responsibility and equitable distribution of resources.
Approve write off of uncollectible checks as presented.
Dr. Susan Legutko, Assistant Superintendent of Business Affairs, Roni M. Campbell, Internal Accounts Auditor (904 336-6746)
To write off uncollectible checks will reduce the revenue of the school's internal accounts.
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