Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
March 27, 2018 - School Board Workshop
Date: Mar 27 2018 (9:00 a.m.)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on April 5, 2018
Draft Agenda for April 5 Regular Mtg..pdf

Recognitions - Mrs. Studdard may add a recognition of a district administrator.


  • C1 Minutes of previous meetings -  no discussion
  • C2 Appointment of Board's CCEA and CESPA bargaining teams for 2018-2019 - no discussion
  • C3 Personnel Consent Agenda - Superintendent Davis reviewed the two job description changes that are currently included in the PCA and explained several more that will be added.  The majority of the positions are funded through LCIF or federal funds.  Mr. Davis will send a cost analysis to the Board for these changes.  
  • C4 Proposed Supplement Allocations for 2018-2019 - The supplemental allocations are being submitted as previously allocated last year with no changes.  The Superintendent asked for direction from the Board as to whether any reductions would be made.   Mr. Davis will  reach out to Ms. Paiva about the possibility of an MOU to put this item on hold.  
  • C5 Reappointments of Instructional and Support School-Based Personnel for 2018-2019 - Inclusive of instructional and support personnel where allocations are already in place except for holds pending certification renewal, evaluation, etc; the attachment will not be upload until the 48-hour deadline.  
  • C6 CTE Field Trips - no discussion
  • C7 K-12 Academics Field Trips - no discussion
  • C8 Amendment to Bright Minds contract - removing SBJ and adding FIE and OPJ - summer learning will focus on literacy and math.
  • C9 Summer Programs Manual and Calendar - focus on recovery;
  • C10 Safety/Education Articulation Agreement for 2017-2018 - increase in cost; SRO's for 7 high schools and BLC; $530K for 2018-2019; discussion about new legislation for safety and security; 
  • C11 NSF Writeoff - MRE school; writeoff of a check for a school shirt;
  • C12 Summer Payroll Calendar 2018-2019 - developed based on the approved work calendars; 
  • C13 Proposed Allocation Changes for 2018-2019 - inclusive of all district staff; item title was reworded for clarification;  "District Staff Allocations for 2018-2019"
  • C14 Proposed Allocation Changes for 2017-2018 - 2 cafe mgr allocations to manage Food Truck (federal funds); and corrections of titles;
  • C15 Monthly Financials for November, 2017 - new reporting format in BusinessPlus; combined financial report with property reports; 
  • C16 Monthly Financials for December, 2017 - same as above;
  • C17 Deletion of Certain Items Report - old or broken items; $311,562.00 (total purchase prices); 3 month report; legend to be added to identify deletion codes;
  • C18 Bids to be Awarded - Paint bid awarded to PPG Architectural Finishes and Fire Sprinkler Systems awarded to Security and Fire Electronics;
  • C19 OPE Kitchen Renovation - awarded to Gary S. Bailey, the low bidder;
  • C20 MBE Restroom Remodel - awarded to Gary S. Bailey, the low bidder; 
  • C21 Pre-qualification of Contractors - no discussion;
  • C22 Resolution granting disposal of relocatables at OLJ and POE - removing off of FISH; discussion of school hardening coming out of new legislation;   
  • C23 GMP of Flem Island High AICE Testing Facility - $l,082,636.00; school initiated project funded through the AICE program; 
  • C24 Proclamation for School Nutrition Employee Week - April 30-May 4, 2018;
  • New Item - discussion about a proclamation for School Social Workers which was in March; 


  • D1 District Position regarding Armed Personnel on School District Property (Mrs. Studdard) - attachment will be added;
  • D2 Increase Employer Contribution for 2018-2019 Health Insurance Benefits (Mrs. Kerekes) - for Board discussion at the meeting;
  • D3 Certified Question to BCC requesting they provide funding to CCSO for additional School Resource Officers (Mrs. Kerekes) - backup will be added
  • D4 Rescind vote taken 2/1/2018 meeting to rescind the vote taken at 9/26/17 meeting to join the lawsuit challenging the constitutionality of HB 7069 (Mrs. Kerekes) - no discussion
  • D5 Inclusion of Affected Retirees in Salary Adjustment (Mrs. Kerekes) - through collaboration with the union this has already been addressed;
  • D6 HR Special Action A - no discussion

Deleted or moved items may result in the renumbering of Consent and Discussion agenda item numbers at the final publication of the Regular meeting agenda. 

Closing Comments:

  • Superintendent holding the second Listen and Learn tonight at Oakleaf High School;
  • Workshop was scheduled for April 11th,  9-Noon, to continue review of Policy Section I;
  • Reminder of the Master Board training on Thursday (March 29) 8:30-3:30;
  • Student hearings will begin at 3:00 p.m. on April 5th.


Questions from the Audience  (None)
Superintendent Comments  (None)
School Board Comments  (None)
Adjournment  (10:22 a.m.)
Superintendent of Schools School Board Chair