Agenda Plus
School Board of Clay County
May 2, 2019 - Regular School Board Meeting
Title
C13 - Internal Account Audits FY18
Description

SBE Rule 6A-1.087 requires a written report to the school board covering internal funds which includes any notations of any failure to comply with requirements of Florida Statues, State Board of Education Regulations and policies of the school board and commentary as to financial management and irregularities.  This report is being presented and filed as a part of the public record.  After reports were prepared for each of the 42 schools, each respective principal'supervisor was provided with the report which identified departures from Florida Statutes, SBE Rules, rules of the School Board and school internal account policies and procedures, as applicable.  Each principal/supervisor has responded and the reply is made a part of each report.

Gap Analysis

SBE Rule 6A-1.087, Florida Administrative Code, requires the submission of a written and signed report to the School Board for the audit of school internal accounts.  The 42 individual school audits of internal accounts are for the year ending June 30, 2018.  There are a total of 438 findings for the 42 schools for this year in compaison to 613 findings last year.  Of the 438 findings this year 245 are repeat findings from last year.

Previous Outcomes

It has been the practice of the district to provide individual reports for each school's internal accounts and response letters annually.

Expected Outcomes

The submission of the reports will provide greater transparency regarding the accuracy of financial reportings and compliance with applicable statutes, rules, guidelines, policies and procedures.

Strategic Plan Goal

Goal; Strategy 2.4:  Ensure effective and efficient use of resources for fiscal stability.

Recommendation

Receive and file the individual school reports and responses for the year ending June 30, 2018.

Contact
Dr. Susan M. Legutko, Assistant Superintendent of Business Affairs Roni M. Campbell, Internal Accounts Auditor, (904) 336 6746
Financial Impact
There is no financial impact on schools or budgets by the receipt of these reports and responses.
Review Comments
Attachments
FY18 INTERNAL ACCOUNT AUDITS AND SCHOOL RESPONSES.pdf
FY18 SUMMARY OF AUDIT FINDING BY SCHOOL (Autosaved).pdf
FY18 SUMMARY OF AUDIT FINDING COMPARISON (Autosaved).pdf
FY18 SUMMARY OF AUDIT FINDINGS.pdf