Award BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Custodial Services For Selected Administrative Buildings County Wide #24-F-246: Contract period is for a two (2) year period from July 1, 2024 through June 30, 2026 with the option to renew for three (3) additional one (1) year contract periods upon mutual agreement, in writing. Bid established for the purchase of labor and supervision to efficiently and effectively perform custodial service for School Board Facilities.  The vendor awarded is the lowest most responsive and responsible qualified bidder meeting specifications.   

b. Elementary Schools Orff Instrument Sets Bid #24-SCH-97: Contract period is for purchases made between May 3, 2024 through June 30, 2024 with no renewals. Bid established for the purchase of Orff Instrument Sets at all Elementary Schools.  The vendor awarded is the lowest, most responsive and responsible qualified bidder meeting specifications for Sections 1 - 5. No award for Section 6, as there were no vendors meeting specifications.     

c. Aluminum Ramps and Stairs – County Wide Bid #24-F-247: Contract period is for a three (3) year period from June 1, 2024 through May 31, 2027 with the option to renew for an additional three (3) year contract period, upon mutual agreement, in writing. Bid established for the purchase and installation/removal of aluminum landings/ramps/stair systems.  One bid was received and evaluated by the Purchasing Department to be a responsive & responsible Bid. The Operation Department determined the bidder was qualified to do the work as specified. The vendor awarded was the sole responsive and responsible bidder meeting specifications.

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Prior Board approved Bids will expire but it was used successfully during the past terms to provide quality services and products to the district. No prior bids have been used to procure Orff Instruments.

Upon approval by the Board, we expect the vendor to provide quality services and products at the terms and conditions listed in the Bid.

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Award BID as follows:

a. Custodial Services For Selected Administrative Buildings County Wide #24-F-246:

• Southern Cleaning Service Inc 13052 US Hwy 11, Springville, AL 35146

b. Elementary Schools ORFF Instruments Sets #24-SCH-97:

• West Music Company, Inc., 1212 5^th Street, PO Box 5521, Coralville, IA 52241

c. Aluminum Ramps and Stairs – County Wide #24-F-247:

• Holbrook Manufacturing, LLC, 341 US Hwy 17 N, Palatka, FL 32177

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