Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Corner of Walnut St., and Gratio Pl., Green Cove Springs, FL
May 24, 2022 - School Board Workshop
Date: May 24 2022 (9:05 a.m.)
Invocation  (Given at prior meeting)
Call to Order  (Present: Janice Kerekes, District 1; Mary Bolla, District 2; Beth Clark, District 3; Tina Bullock, District 4; Ashley Gilhousen, District 5; and Superintendent David Broskie)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on June 2, 2022

Recognitions and Presentations:

  • Recognize Students with Perfect Attendance, K-6, K-8, and K-12 - no discussion;
  • 2022-2023 Drug-Free Schools Calendar Winners - no discussion;
  • Recognize 2022 Wes Whiddon Scholarship Recipients - no discussion;
  • Recognize Social Studies Teachers of the Year - no discussion;
  • Recognition of Administrators Completing the Northeast Florida Educational Consortium Level II Principal Leadership Academy - no discussion;
  • Recognition of 2023 Florida Teacher of the Yera Finalist - no discussion;
  • Chemours Check Presentation to Clay Education Foundation - no discussion;
  • EDFIRST Citizens Advisory Committee Update - no discussion;

Consent Agenda:

  • C1 Minutes of School Board Workshop on April 26, 2022; Student Discipline Hearings and Regular Meeting on May 5, 2022 - no discussion;
  • C2 Synergy Analytics - no discussion;
  • C3 Personnel Consent Agenda - includes Business Affairs administrative job description revisions; there will be two additional new job descriptions added for president and vice-president of Clay Education Foundation with allocations presented at a future meeting and a Clay Education Foundation presentation at the June 21st workshop to explain the vision and implementation of the new positions;
  • C4 Daily Hours for Teachers and Students for School Year 2022-23 - no discussion; 
  • C5 K-12 Academic Services Out of State and Overnight Student Travel - no discussion;
  • C6 Independent Contractor Service Agreement between the School Board of Clay County and the Boys and Girls Club of Northeast Florida (BGCNF) - Superintendent Broskie advised the item, as currently written, would be revised to exclude Keystone Heights Elementary and Clay Hill Elementary because those schools do not meet the criteria of new requirements; alternative funding is being explored as stopgap funding for a single year; Mrs. Kerekes requested information re the cost per school of the program and was advised that, although the program is dependent upon the number of students, the cost is approximately $300,000.00 per school; Mrs. Bullock expressed concern re the outlying location of KHE and CHE and the lack of services in those areas; Mrs. Gilhousen requested to know what expenses the funding includes and was advised the funding covers everything (e.g. positions, materials, etc.); Mrs. Gilhousen also inquired about the possibility of financial support through Clay Education Foundation connections;
  • C7 Approval to Advertise and Notice of Public Hearing to Approve Modifications to the 2021-2022 Student Progression Plan - no discussion;
  • C8 Approval to Advertise and Notice of Public Hearing 2022-2023 Student & Family Handbook and Code of Student Conduct - Mrs. Bullock noted that she would like to take as strong a stance as possible against vaping; Mrs. Gilhousen would like to review cell phone usage guidelines to ensure inappropriate materials are not being accessed; Mrs. Bolla noted the need to engage parents in cell phone guidelines as well; Mrs. Clark expressed concern over vaping and cell phones and how schools handle policy differently; Mr. Broskie advised that the consistent implementation of these policies would be reviewed extensively during summer leadership;
  • C9 7 Mindsets Life Skills and Character Education - no discussion;
  • C10 Proposed Allocation Changes for 2021-22 - no discussion;
  • C11 Proposed Allocation Changes for 2022-23 - no discussion;
  • C12 Monthly Financial Reports for April, 2022 - no discussion;
  • C13 Budget Amendment Report for April 30, 2022 - no discussion;
  • C14 Deletion of Certain Items Report - May, 2022 - no discussion;
  • C15 BID Renewal - discussion re the current grounds services, improved communication and execution of services, and the financial impact of different alternatives;
  • C16 2021-2022 S.R.E.F. Casualty, Safety, Sanitation, Relocatable, and Fire Safety Inspection Report - Mrs. Kerekes commented on the number of required repairs that will be made;
  • C17 Pre-Qualification of Contractors - no discussion;
  • C18 KIeystone Heights Elementary School New Cafeteria/Classrooms Guaranteed Maximum Price (GMP) contract Award Bid Package #1 (Site Work) - Mrs. Bullock advised she has had a positive meeting with the architect and would like to stress the critical need for the implementation of Phase II of this project; 

Discussion Agenda:

  • D1 Appoint One Board Member and One Citizen Member to Serve on the 2022 Value Adjustment Board (Mrs. Bolla) - Mrs. Kerekes will contact Joe Wiggins, current Citizen Member, to assess his willingness to participate for an additional year; brief discussion of the meeting/time commitment for this position;
  • D2 Appoint One Board Member to Serve as Florida School Boards Association Advocacy Committee Representative and One Board Member to Serve as Advocacy Committee Alternate (Mrs. Bolla) - brief discussion of the meeting/time commitment for this position; 
  • D3 Human Resources Special Action A - no discussion;
  • D4 Human Resources Special Action B - no discussion;
  • D5 Public Hearing to Approve as Advertised School Board Policy 4.65 for the Use of Drones in the K-12 Academic Setting - no discussion;
  • D6 St Johns Classical Academy Charter School Application to Replicate - Mr. Broskie provided brief overview of the application to replicate and process; Mrs. Kerekes inquired into the location of the school and Mrs. Gilhousen advised the location can not be finalized or land secured until the final application is approved; 
Questions from the Audience  (None)
Superintendent Comments
2. Superintendent Comments

Superintendent Broskie reminded the board that an executive session would be held upon the conclusion of the current meeting.

School Board Comments
3. School Board Member Comments

Mrs. Bolla advised she has created a spreadsheet of the board's committee assignments to enable the board to discuss the frequency and responsibilities of each assignment, evaluate which duties are needed, and develop an efficient outline for future reevaluation and use.  

Mrs. Gilhousen would like to hold a workshop over the summer to review cell phone policy as it relates to students and the changing face of education.

Mrs. Clark has enjoyed her current role on the Insurance Committee and would like to explore a source of non-citizen funding to address the number and conditions of older schools with maintenance costs not covered by the state.

Mrs. Bullock appreciated the recent senior graduations and especially Clay High School holding a second graduation to offer the opportunity to the Clay High Girls Softball team, who were not able to attend the regular graduation due to a playoff commitment.  She was honored to have the opportunity to present her granddaughter with her diploma.

Adjournment  (9:52 a.m.)
Superintendent of Schools Board Chair