Agenda Plus
School Board of Clay County
May 3, 2018 - Regular School Board Meeting
C23 - RFP to be Awarded

Award RFP as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Web Based Enrollment and Eligibility Management System RFP #18-BA-123:   Contract Period is for a five (5) year period from May 4, 2018 through April 30, 2023. RFP established for the purchase of a Web Based Enrollment and Eligibility Management System used throughout the county for benefit(s) management by employees and the Insurance Department. RFPs were requested for Web Enrollment and Eligibility Management System and three (3) RFPs were received. Proposal asked for a Per Employee Per Month (PEPM) cost with the 1st Proposal cost of $ 2.28 PEPM, the 2nd Proposal cost $3.00 PEPM, the 3rd Proposal cost $3.25 PEPM. Our current PEPM cost is $1.75 awarded under RFP 11-BA-106 in 2010.  The vendor awarded was the highest ranking firm by the RFP Selection Committee.

Gap Analysis

The District requires vendors to provide products and services to ensure our students and staff receive the items and/or services to meet their needs.

Previous Outcomes

Prior Board approved RFP # 11-BA-106 awarded to Tricerion Group transferred to Univers will end June 30, 2018. It has been used successfully to provide services to the district.

Expected Outcomes

Upon approval by the Board, we expect BenefitFocus to provide quality services and products as the terms and conditions listed in RFP #18-BA-123.

Strategic Plan Goal

The district ensures fiscal responsibility & equitable distribution of resources.


The Board to award RFP #18-BA-123 for a Web Based Enrollment and Eligibility Management System to Benefitfocus, 100Benefitfocus Way, Charleston, SC 29492. Authorize the Superintendent to negotiate and execute the Client Service Agreement which will include the final negotiated carrier offset to pricing.

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email:
Financial Impact
a. Web Based Enrollment and Eligibility Management System RFP #18-BA-123: Cost paid out of General Revenue not to exceed $131,328.00 Annually plus a one time implementation fee of $43,200.00.
Review Comments

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