Due to district retirements and the transition to Business Plus, Mike Hiers was contracted through DES during the first fiscal year of his retirement to transfer knowledge to current employees during the transition from TERMS to Business Plus.  During the 2016-2017 school year, Mike Hiers has been assisting with special lprojects, such as the engineering of Performance Pay and data conversions related to the Business Plus Implementation.  Mike Hiers is an asset to the district based on his institutional background and his exclusive knowledge in TERMS.

Clay County District Schools have used the TERMS system since 1992.  Due to the age of the system and limited functionality, CCDS is currently converting to the Business Plus system.  Implementation of the Business Plus system started in February of 2016.  Due to District Processes, the conversion experienced a blackout period during the summer of 2016 to ensure business continuity.  

Mike Hiers has been the architect of the payroll system since it's inception.  His knowledge of the Terms system is essential to maintain the current HR/Finance/Payroll system as well as support the conversion.  Mike Hiers not continuing in this role would limit the ability to implement such projects as Performance Pay, troubleshoot existing issues and assist with data conversion and put the district at risk.

The School Board of Clay County has used Mike Hiers in the role of a consultant programmer/analyst for the previous two years.  During that time, Mike Hiers has worked to engineer a solution for Performance Pay (as negotiated by the CCEA Bargaining Agreement for the 2016-2017 school year), opening a fiscal year, assisting staff with TERMS specific payroll issues, completing both fiscal years and calendar years and other tasks as assigned.  The DES contract with Mike Hiers has been used to fill a gap in the district's current programming resources.

Approval of this agenda item will satisfy the district's obligations for core business processes such as payroll, reporting requirements, and Federal mandates.

The district ensures fiscal responsibility and equitable distribution of resources.  The district will increase technological capacity.

To approve the extension of Mike Hier's current DES Contract by $20,000.