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Agenda Plus
School Board of Clay County
October 1, 2020 - Regular School Board Meeting
C11 - BID to be Awarded

Award BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. HVAC Test and Balance - County Wide Bid #20-MA-318:  Contract Period is for a three (3) year period from December 1, 2020 through November 30, 2023 with the option to renew for additional contract periods upon mutual agreement, in writing. Bid established for the purchase of qualified labor, equipment and supervision to perform HVAC Test and Balance Services at School Board facilities. The single responsive bid was evaluated by the Purchasing Director and was determined that the sole bid is in-line with the current market.  The vendor awarded is the only bidder meeting specifications.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs.

Previous Outcomes

Prior Board approved Bid will expire but it was used successfully during the past terms to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board, we expect the vendor to provide quality services and products at the terms and conditions listed in the Bid.

Strategic Plan Goal

Goal 2;  Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.


Award BID as follows:

a. HVAC Test and Balance - County Wide Bid #20-MA-318: 

  • LFG Services, Inc. dba the SMI Group, 10950-60 San Jose Blvd., Suite 330, Jacksonville, FL  32223
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email:
Financial Impact
a. HVAC Test and Balance - County Wide Bid #20-MA-318: Estimated $120,000.00 for contract term from General Revenue
Review Comments

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