Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
October 24, 2017 - School Board Workshop
Date: Oct 24 2017 (9:00 a.m.)
Invocation  (None)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on November 2, 2017
DRAFT Agenda for Nov 2 Regular Mtg.pdf

Recognition:  RHS - Florida Power Library System

Presenters:  OPMC Partnership Agreement - $30,000 to support district events

  • C1 Minutes of previous meetings - no discussion
  • C2 Personnel Consent Agenda - routine
  • C3 Out-of-County Student Travel - student field trips
  • C4 Safety and Education Articulation Agreement with City of GCS and GCS Police Department - service GCS schools, CEB and GCJ
  • C5 Safety and Education Articulation Agreement with City of OP and OP Police Department - service OP Schools, OPJ, GPE, and OPE
  • C6 Allocation Changes - no discussion
  • C7 Surety Bonds for Chair and Vice Chair - standard procedure to ensure appropriately bonded
  • C8 Bank Resolutions due to change in Chair and Vice Chair - standard procedure for updated signatures on bank accounts
  • C9 NSF WriteOff Permission - non-sufficient funds checks; routine school collections  - $445.00 to be written off
  • C10 Warrants and Vouchers - no discussion
  • C11 Budget Amendments for September 2017 - no discussion 
  • C12 Financial Report for September 2017 - question raised about supplies for charter schools
  • C13 - C17 - Routine Property Reports - no discussion
  • C18 Bid Renewal - extend vendor for HVAC testing; W.W. Gay Mechanical 
  • C19 Final Completion of CHS Culinary Arts - no discussion
  • C20 Clay Electric Coop Easement for School "Y" - access for equipment, lines and distribution panels to provide electrical service
  • C21 Final Completion of OPJ Parking Lot Lighting - no discussion
  • C22 Pre-Qualification of Contractors - no discussion
  • C23 Final Completion of WJH HVAC Replacement - no discussion
  • C24 AICE Testing Facility at FIH Contract Award - funded with AICE and IB dollars

Deleted or moved items may result in the renumbering of Consent and Discussion agenda item numbers after the Agenda Review and prior to final publication of the Regular meeting agenda.

General discussion followed in which a request was made to receive routine informational updates on facility projects showing overall projects and summaries with cost overruns, surplus, etc.

  • D1 2018-2019 Student Calendar - no attachment yet; committee meets tomorrow at 3 p.m.; item to be moved to the Consent agenda
  • D2 School "Y" Name Suggestions - Superintendent's top three choices;  School Board makes final choice
  • D3 HR Special Actions - not at this time
  • D4 Public Hearing on amendments to 2017-18 Admissions & Placement Manual - no discussion
2. Discuss Yearly Organization of the Board to be held on November 2, 2017
DRAFT Agenda for Nov 2 Organization Mtg.pdf

Discussion took place regarding the Organizational meeting, elections for chair and vice chair, and prospective dates and times for future monthly meetings.  Various Board members indicated their willingness to serve if elected. 

Questions from the Audience  (None)
Superintendent Comments  (None)
School Board Comments  (None)
Adjournment  (9:51 a.m.)
Superintendent of Schools School Board Chair