Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Green Cove Springs (Corner of Walnut Street and Gratio Place)
October 29, 2019 - School Board Workshop
Date: Oct 29 2019 (9:00 a.m.)
Invocation  (Mary Bolla)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on November 7, 2019
november-7-2019-regular-school-board-meeting_agenda_packet (1).pdf
Best & Brightest 2019-2020 Clay Schools.pdf


  • ROTC Units from OPH and FIH for community volunteerism
  • 2019 Founders' Week Art Contest Winners
  • Grants 4 Great Ideas recipients


  • C1 Minutes of previous meetings - no discussion;
  • C2 Addendum #1 to Mutual Aid Agreement with CCSO - allows CCDSPD to direct traffic at entry ways of school district property;
  • C3 Personnel Consent Agenda - Mr. Davis explained the need for new job descriptions that are included - marketing and farm to school position will expand relationships with local farmers and resources for schools with need; locksmith transitioning to access control as part of security initiative; mental health supervisor will comply with new state mandates re: student wellness and reflect expanded duties; revisions to update existing job description;
  • C4 Complete Salary Schedule 2019-2020 - all inclusive and includes increase for administrators; Mary Bolla asked about increasing substitute pay through Kelly;
  • C5 Proclamation 20-06 to establish National Education Week - November 18-22 - no discussion;
  • C6 2019-2020 Best and Brightest Teacher program - Superintendent reviewed some of the minor changes to the program; a list was distributed of the 29 schools that qualify (see attachment); an MOU will follow for Board action; Mary Bolla and CCEA President addressed concerns re: effect of movement of teachers;
  • C7 K-12 Student Travel - routine student travel; 
  • C8 Resident Clinical Faculty MOU with UNF - we pay half salary to facilitate learning for internships; the goal is to retain students in our county;
  • C9 Interagency Transition Agreement facilitated by Florida's Transition Projects/TATS - IDEA requirement;
  • C10 SEDNET Support Services Contract, Darla Dumas 2019-2020 - transition services for students transitioning from our high schools to post-secondary;
  • C11 Proposed Allocation Changes - movement to ensure we are providing needed services, additions for safety and security;
  • C12 Monthly Financial Reports for September - routine reports;
  • C13 Budget Amendments for September - routine;
  • C14 Deletion of Certain Items Report for October - routine surplus of items;
  • C15 Bid Renewal - awarded to F & G Construction;
  • C16 Advertisement and Notice of Public Hearing on Board Policy 6.01(B)1(a) - currently up to $500,000; increase to $2,000,000 allowed by Florida Statute; for architectural services only; process will be more efficient; all projects will continue to be approved by the Board; 
  • C17 Pre-Qualification of Contractors - routine;
  • C18 Substantial/final Completion of RHS Re-Roof - no discussion;
  • C19 Schematic/Preliminary/Final Plans and Specs for TBE Intercom/PA - upgrades to internal and external intercoms; 
  • C20 Schematic/Preliminary/Final Plans and Specs for ROE Intercom/PA - no discussion;
  • C21 Schematic/Preliminary/Final Plans and Specs for KHE Intercom/PA - no discussion;
  • C22 Schematic/Preliminary/Final Plans and Specs for KHH Intercom/PA - no discussion; 
  • C23 DIS Cafe Expansion contract award - awarded to F & G Construction; will increase student capacity from 80 to 100 students;


  • D1 2020 Legislative Priorities - add bullet to encourage the dissolution of Best & Brightest; add bullet to Best & Brightest to be inclusive of all instructional personnel, including Pre-K; CGE funding capital improvements; Superintendent will make updates as suggested;
  • D2 Pre-approval School Board member travel to FSBA/FADSS Annual Joint Conference in Tampa, FL - Statute now requires prior approval for all School Board travel over $500
  • D3 Public Hearing to approve amendments to Policies 2.00 Human Resources, 2.00 Appendices, 3.00 Employee Relations - no discussion;
  • D4 Human Resources Special Action A - no discussion;


Bruce Bickner distributed a new item that will be added; Naming for parts of facilities; request by Fleming Island High School to name athletic field honoring Randy Warren; Coach Warren recently passed away;  he was actively involved in the athletic program from the school's inception; Tina Bullock cautioned about concerns that could arise long term; Mrs. Bullock attended a policy forum last month and discussed Neola; 29 out of 67 counties use Neola; most had to author additional revisions to the policies; cost of Neola is expensive, estimated at $56,000;

Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (9:55 a.m.)
Superintendent of Schools School Board Chair