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Agenda Plus
School Board of Clay County
October 5, 2023 - Regular School Board Meeting
Title
C23 - Safety & Security: Emergency Communications - Contract Award for Keystone Heights High School
Description

The Safety & Security: Emergency Communications upgrades for Keystone Heights High School is a project listed in the 2023/24-2027/28 Educational Facilities Plan and was approved by the SBCC August 1, 2023. The security project will provide technology infrastructure required to upgrade emergency systems to include: Classroom Communications, Intercom Upgrades, Panic Alerts, Digital Lockdown Signage, as well as Digital Mapping and Security Camera/Access Control Integration Capability. The District will be utilizing the PAEC Florida Buy Contract #23-01. Per School Board policy, contracts over $500,000.00 must be approved by the School Board of Clay County; therefore, this contract is being presented for approval.

Gap Analysis

School communications systems are outdated and critical upgrades are needed to enhance Safety & Security Emergency Communications.

Previous Outcomes

The Board has previously awarded contracts for projects identified and listed and previously approved as part of the Educational Facilities Work Plan. 

Expected Outcomes

Upon approval by the Board, efforts to upgrade our infrastructure required to improve safety and security emergency communications systems at our schools will commence in a phased-in approach districtwide.

Strategic Plan Goal

Ensure fiscal responsibility through the effective management of district operations in an effort to maximize available resources necessary to provide an environment that is safe, efficient, and conducive to learning.

Recommendation

Award the contract to Audio Enhancement, Inc. using the PAEC Florida Buy Contract #23-01 in the amount of $702,122.91.  The project is Board approved and eligible for safety/security Mill funding. 

Contact
Bryce Ellis, Assistant Superintendent for Operations, (904) 336-6853, bryce.ellis@myoneclay.net
Dr. Michael Kemp, Director of Facility Planning and Construction, (904) 336-6824, michael.kemp@myoneclay.net
Financial Impact
These funds are available and budgeted in the Educational Facilities Plan.
Review Comments
Attachments
Backup Information for Safety & Security Emergency Communications Contract Award - Keystone Heights High