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Agenda Plus
School Board of Clay County
October 6, 2022 - Regular Board Meeting
Title
C15 - BID to be awarded
Description

Award BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Unleaded Gasoline, #2 Undyed Diesel and Dyed Diesel Fuel Bid #22-BA-128. Contract Period is for a three (3) year period from December 1, 2022 through November 30, 2025 with the option to renew for an additional three (3) year contract period upon mutual agreement, in writing.  Cooperative Bid established for the purchase and delivery of Unleaded Gasoline, #2 Undyed Diesel and Dyed Diesel Fuel needs for The School Board of Clay County, Clay County Board of County Commissioners, The City of Green Cove Springs and The Town of Orange Park.  The vendor awarded is the lowest most qualified responsive bidder meeting specifications.

Gap Analysis

Participating Agencies require vendors to provide products and services to ensure uninterrupted operations throughout the County.

Previous Outcomes

Prior Board approved Bid will expire, but was used successfully during the past terms to provide quality services and products to Clay County.

Expected Outcomes

Upon approval by the Board, we expect the vendor to provide quality services and products at the terms and conditions listed in the Cooperative Bid.

Strategic Plan Goal

Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.

Recommendation

Award BID as follows:

a. Unleaded Gasoline, #2 Undyed Diesel and Dyed Diesel Fuel Bid #22-BA-128:

  • Gate Fuel Services, Inc., PO Box 23627, Jacksonville, FL  32241
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Unleaded Gasoline, #2 Undyed Diesel and Dyed Diesel Fuel Bid #22-BA-128: Total estimated expenditure for the three (3) year contract will vary based on individual agency usage. The School Board of Clay County estimates $4,000,000 from General Revenue.
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