Agenda Plus
School Board of Clay County
District Office Accounts Payable Conference Room, 814 Walnut Street, Green Cove Springs
September 25, 2018 - School Board Workshop
Date: Sep 25 2018 (9:00 a.m.)
Invocation  (Ashley Gilhousen)
Call to Order  (9:04 a.m. Present: Janice Kerekes, District 1; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. Carol Studdard, District 2, was absent. Vice Chair, Betsy Condon, presided over the meeting in the absence of Mrs. Studdard.)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on October 4, 2018

Recognitions:  Tools for Schools Event - CCEF


  • CTE Industry Certifications
  • National "Careers in Construction" Month - NEFBA
  • Informational Presentation on Clay County Growth and Development - District Staff

Mrs. Kerekes raised concerns about presentations going too long.  Superintendent Davis stated that he will speak to presenters and ask them to keep it short.

Consent Agenda:

  • C1 Minutes of previous meetings - no discussion;
  • C2 Personnel Consent Agenda - Superintendent Davis reviewed the job description for Director of Operations; taking on more responsibility;
  • C3 Affiliation Agreement with Penney Retirement Community - clinicals for students in Clay High nursing program;
  • C4 Parent Liaison Services Agreement - required for IDEA; continuing partnership with Jill McElvea;
  • C5 First Coast Mobile Audiology Services Agreement - screenings at elementary schools; required for eligible ESE students;
  • C6 Interpreters Services Agreement with Alonzo Sign Language - for interpreters to meet student needs; 
  • C7 Keystone Behavioral Pediatrics Agreement - services for student with significant and intensive behavioral needs; required by IEP;
  • C8 K-12 Student Travel - routine; 
  • C9 Orange Park Medical Center Partnership Agreement - 3rd renewal by OPMC to support district-wide student events; 
  • C10 Policy Advertisement for 4.12 Medication for Students - statute-required language related to administration of medical marijuana; we will not maintain or administer; parent must come admin; we will provide a safe place; 
  • C11 Allocation Changes - student-driven needs; Mrs. Kerekes expressed her concerns about changes to the Attorney secretary position; brief discussion of the success of food truck;
  • C12 Bid to be Awarded - awarded to Sun Print and Tonertype for laser printers; the challenge by Sun Print worked to our advantage to get a better price;
  • C13 Bid Renewal - covered walkways; awarded to F & G Construction;
  • C14 District Print Center Equipment Refresh - to add color printing option; economical savings to the district; the volume of work may require staff shifts; Pinter Center will be relocated to the old Transportation building on Center Street; 
  • C15 Pre-Qualification of Contractors - no discussion
  • C16 - Final Completion of MBE Restroom Renovation - certification of project completion
  • C17 - Final Completion of OPE Kitchen Renovation - certification of project completion
  • C18 - Final Completion of DOE - certification of project completion
  • C19 Right of Way Easement to Clay Electric - to service two relocatable buildings for Safety and Security Annex; to be located at Middleburg Transportation compound;
  • C20 C/O #3 for OPE Kitchen Renovation - direct purchase results in $855 in savings;

Discussion Agenda:

  • D1 HR Special Actions - none at this time
  • D2 Public Hearing for Policy amendments to 2.36 - Firearms and Chemical Weapons 

Closing Comments:

  • Mr. D'Agata urged the Board to reconvene for policy review.  He suggested that the board complete Chapter/Section 1 and move to the HR Section.  He also suggested the board's review of model risk management policies he previously distributed.
  • Mr. Davis updated the Board on school visits and calibration walks.  He reported on a successful first meeting of the Superintendent's Student Advisory Council on September 24, 2018.
  • Mrs. Bolla restated her request from the September 6, 2018, board meeting for a workshop to review the Superintendent's salary.
  • Mrs. Condon expressed concerns about transportation for extracurricular activities. Mr. Davis noted that there are multiple vendors available for transporting students.
Questions from the Audience
Superintendent Comments
School Board Comments
Adjournment  (9:40 a.m.)
Superintendent of Schools School Board Chair