Agenda Plus
School Board of Clay County
September 6, 2018 - Regular Meeting - Public Hearing on the Budget
Title
C22 - NSF WRITE OFF PERMISSION
Description

Chapter Eight (School Internal Funds) of the Financial and Program Cost Accounting Reporting of the Florida Schools Manual (The Red Book) requires under Section III 1.6 (B) that a check can be declared uncollectible and written off the books only by action of the School Board.  The schools have collected checks that were returned for non-sufficient funds.  The materials or admission to event purchased by these checks were distributed or attended by the individuals.  Multiple attempts at collection, inlcuding phones calls and letters, from Principals and Bookkeepers, were unsuccessful and in each case the student is no longer enrolled.

 

SCHOOL MAKER CK # CK DATE AMOUNT PURPOSE
PLANTATION OAKS ELEMENTARY KIMBERLY PEEPLES 99 10/13/2017 $45.00 4TH GRADE FIELD TRIP
Gap Analysis

The schools have pursued every avenue available to collect these funds and have been unsuccessful.  Writing off of these checks will allow for an accurate cash balance of each school's Internal Accounts.

Previous Outcomes

After Board approval schools have written off uncollectible NSF checks and financial reporting included an accurate cash balance.

Expected Outcomes

After Board approval schools will write off uncollectible NSF checks and financial reporting will include an accurate cash balance.

Strategic Plan Goal

The district fiscal responsibility and equitable distribution of resources.

Recommendation

Approve write off of uncollectible checks as presented.

Contact
Dr. Susan Legutko, Assistant Superintendent of Business Affairs, Roni M. Campbell, Internal Accounts Auditor (904 336-6746)
Financial Impact
To write off uncollectible checks will reduce the revenue of the school's internal accounts.
Review Comments
Attachments

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