School District of Clay County Green Cove Springs, Florida |
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Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 3:00 p.m. REGULAR MEETING - 7:00 P.M. |
Agenda Item #43 Item Title C-42 Bid / RFP to Be Awarded June 2011 Issue/Rationale Issue Rationale for bid / RFP to be awarded as required per FS 287, DOE 6A-1.01 and School Board Policy a. Warehouse Supply Bid #11-BA-112 – Bid established for the purchase of warehouse supplies at a firm fixed price. Thirty five (35) bids solicited plus listed on our web site for download, fourteen (14) bids received, one (1) late bid and four (4) no bids. The vendors awarded are the most qualified responsive bidders. Bid Tab Sheet attached. b. Independent Auditing Services RFP #11-RFP/BA-111 - A Request for Proposal (RFP) for Independent Auditing Services was issued in accordance with Section 218.391, Florida Statutes. Contract period from date of award through June 30, 2016, with three (3) additional one (1) year periods except for years audited by the Auditor General of the State of Florida (AG), it shall be the Boards option as what, if any, audit procedures or technical assistance will be perform. Ten (10) RFP’s solicited plus listed on our web site. Proposals were received from three (3) firms. All proposals were uniformly evaluated by the District Audit Committee and the responding firms were ranked in accordance with the scores received. Recommended Action Award bid as follows: a. Warehouse Supply Bid #11-BA-112 - Recommend Award To: · AFP Industries, P.O. Box 43-0747, South Miami, FL 33243 Items Awarded: 12, 44, 45, 46, 63, 64 · Bye-Mo’r, Inc., P.O. Box 107, Kingsbury, IN 46345-0107 Items Awarded: 15, 32, 58, 60 · MAC Papers, 3350 Philips Highway, Jacksonville, FL 32207 Items Awarded: 4, 7, 8, 9, 28, 65, 66, 67, 68, 70, 71 · National Art & School Supplies, 2195 Elizabeth Ave, Rahway, NJ 07065 Items Awarded: 17, 18, 27, 43, 49, 50, 51, 52, 99, 100 · Pyramid School Products, 6510 North 54th Street, Tampa, FL 33610 Items Awarded: 10, 16, 24, 29, 31a, 31b, 31c, 31d, 33, 39, 57, 59, 61, 62, 77, 80, 85, 97, 104 · Quill, 100 Shelter Rd, Lincolnshire, IL 60069 Items Awarded: 11, 21, 25, 30, 36, 38, 42, 72, 81, 82-GSFG11RD (Only), 93, 101 · School Specialty, 3175-A Northwoods Parkway, Norcross, GA 30071 Items Awarded: 1, 19, 82, 96 · Smith Office & Computer Supply, 1009 South 21th Ave, Hollywood, FL 33020 Items Awarded: 34, 35, 40, 41, 47, 54, 76, 78, 79, 94, 95 · Southwest Binding & Laminating, 109 Millwell Court, Maryland Heights, MO 63043 Items Awarded: 3 · Standard Stationery Supply, 2251 Foster Ave, Wheeling, IL 60090 Items Awarded: 2, 13, 26, 37, 48, 56, 73, 74, 75, 83, 84, 86, 87, 88, 89, 91, 92, 98, 102, 103 · Staples, Inc., 45 Cedar Lane, Englewood, NJ 07631-4802 Items Awarded: 5, 6, 14, 20, 22, 53, 55, 90 · Xerox Corporation, 4433 Herschel St., Jacksonville, FL 32210 Items Awarded: 69 · No Award for item 23 b. Independent Auditing Services RFP #11-RFP/BA-111- Recommend Award To: · Purvis Gray and Company, L.L.P. 2347 S.E. 17th Street, Ocala, Florida 34471 · Delegate authority to the Director of Purchasing to renew the contract for subsequent years provided terms and conditions are essentially the same and favorable to the school board and subject to the availability of funds. Financial Impact a. Warehouse Supply Bid #11-BA-112: Estimated $550,000.00 b. Independent Auditing Services RFP #11-RFP/BA-111: Estimated Five Year Period Expenditures: Audit Without Fiscal Year Ending Single Audit Single Audit Total___ June 30, 2011 $ 59,900 $ 9,600 $ 69,500 June 20, 2012 (AG Year) 60,500 10,000 70,500 June 30, 2013 61,250 10,500 71,750 June 30, 2014 62,250 11,250 73,500 June 30, 2015 (AG Year) 63,500 11,750 73,250 Submitted By Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs Data Source: Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management Attachment: 11-BA-112 Warehouse Bid Tab Sheet.pdf Attachment: 11-BA-RFP-111 Auditing Services Contract.pdf |