School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. Regular Meeting - 7:00 p.m.
June 18, 2015 - Regular Meeting
Agenda Item #31


Item Title
C-30 Bid Renewals June 2015

Issue/Rationale

Issue Rationale for renewals as required per FS 287, DOE 6A-1.012 and School Board Policy

a.      Chiller Maintenance and Repair County-Wide Bid #14-MA-305: Contract Period is August 16, 2015 through August 18, 2016. This is the first renewal. 

b.     Warehouse Supply Bid #14-BA-119: Contract Period is June 19, 2015 through June 16, 2016. This is the final renewal.



Recommended Action

Extend renewals as follows: 

a.      Chiller Maintenance and Repair County-Wide Bid #14-MA-305 To:

Section 1

·       Group A:  Trane U. S. Inc.

·       Group B:  Brooks Air Systems Inc.

·       Group C:  Johnson Controls Inc.

·       Group D:  Thermaserve Inc.

Section 2

·       Trane U. S. Inc.

·       Brooks Air Systems Inc.

·       Johnson Controls Inc.

·       Siemens Industry Inc.

·       Thermaserve Inc.

·       W. W. Gay Mechanical Contractor Inc.

 

b.     Warehouse Supply Bid #14-BA-119 To:

·       AFP Industries, Items Awarded:  7, 15, 20, 44, 59, 63, 74, 94

·       Gator Office Products, Items Awarded:  18, 35, 36

·         MAC Papers, Items Awarded:  9, 10, 11, 12, 13, 14, 30, 66, 67, 68, 69, 70, 71

·         National Art & School Supplies, Items Awarded:  16, 22, 29, 43, 81, 98                             

·       Pyramid School Products, Items Awarded:  6, 17, 21, 23, 24, 25, 26, 31, 32,

33a, 33b, 33c, 33d, 34, 42, 45, 46, 47, 50, 51, 52,

53, 54, 56, 58, 60, 61, 62, 64, 65, 72, 73, 75, 76,

78, 79, 80, 83, 85, 86, 88, 89, 90, 95, 96, 102           

·         School Specialty, Items Awarded:  15

·       Smith Office & Computer Supply, Items Awarded:  92, 93

·       Southwest Binding & Laminating, Items Awarded:  8

·       Standard Stationery Supply, Items Awarded:  19, 28, 37, 38, 39, 40, 41, 48, 49,

    55, 77, 82, 84, 87, 91, 97, 99, 100, 101, 103, 104 

·         Unipak Corp, Items Awarded:  3, 4, 5

·       No Award for items:  1, 2, 27     



Financial Impact

a.      Chiller Maintenance and Repair County-Wide Bid #14-MA-305:  Estimated $80,000.00 

b.     Warehouse Supply Bid #14-BA-119:  Estimated $555,000.00



Submitted By

Susan Legutko, Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management





CLOSED Executive Session pertaining to collective bargaining issues will follow immediately after adjournment of the Regular meeting.