School District of Clay County
Green Cove Springs, Florida

Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. REGULAR MEETING - 7:00 p.m. Executive Session (Closed to the Public) - Immediately following the regular meeting to discuss matters pertaining to pending litigation.

October 18, 2007 Regular Meeting
Agenda Item #27

Item Title
C-27 Bid Renewals October 2007

Issue/Rationale

Bid renewals as required by Florida Statute 287

a. Gasoline, Diesel, Heating and Emergency Generator Fuel Bid #06-BA-93. This bid is piggybacked off of by The Board of Clay County Commissioners, The City of Green Cove Springs, and The Town of Orange Park. Contract period is November 16, 2007 through November 20, 2008. Bid is based on a percentage mark-up on Monday’s OPIS pricing. This is the second renewal.

b. Carpet, VCT, Sheet Vinyl & Vinyl Base Bid County-Wide #08-MA-283. Contract period is October 19, 2007 through October 16, 2008. This is the first renewal.

c. HVAC Test and Balance County Wide Bid #05-MA-273. Contract period is October 18, 2007 through October 16, 2008. This is the third renewal.

d. Grading County Wide Bid #05-F187. Contract period is October 19, 2007 through October 16, 2008. This is the third renewal.

e. Fire Extinguishers Inspection/Repair/Recharging/Installation and Kitchen Systems Inspections/Repairs Bid #08-MA-284. Contract period is October 19, 2007 through October 16, 2008. This is the first renewal.

f. Tree Trimming and Removal Bid#07-MA-282. Contract period is September 21 2007 through September 18, 2008. This is the first renewal.

Recommended Action

Extend renewals as follows:

a. Gate Petroleum, 9540 San Jose Blvd., Jacksonville, Florida 32257

b. Teal Tile and Carpet. P. O. Box D, Starke Florida 32061

c. W. W. Gay Mechanical Contractor, 524 Stockton Street, Jacksonville, Florida 32204

d. Jeff’s Excavating, Inc., P. O. Box 456, Green Cove Springs, Florida 32043

e. Fire Fighters Equipment Company, 5638 Commonwealth Avenue, Jacksonville, Florida 32254

f. East Coast Tree & Land Co., 5631 County Road 352, Keystone Heights, Florida 32656

Financial Impact

a. Gasoline, Diesel, Heating and Emergency Generator Fuel: Estimated $1,500,000.00

b. Carpet, VCT, Sheet Vinyl & Vinyl Base: Estimated $450,000.00

c. HVAC Test and Balance: Estimated $50,000.00

d. Grading County Wide: Estimate $80,000.00

e. Fire Extinguishers Inspection/Repair/Recharging/Installation and Kitchen Systems Inspections/Repairs: Estimate $45,000.00

f. Tree Trimming and Removal: Estimate $155,000.00

Submitted By

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source: Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management

EXECUTIVE SESSION (Closed to the Public) to discuss matters pertaining to pending litigation. Attendees: Superintendent David Owens; Deputy Superintendent Denise Adams; Karen Bush, Board Assistant; Board Attorney Bruce Bickner; Sabrina Gaston, Board Attorney's Assistant; and School Board Members - Carol Vallencourt, Carol Studdard, Lisa Graham, Wayne Bolla, Charles Van Zant, Sr.