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Agenda Plus
School Board of Clay County
March 6, 2025 - Regular School Board Meeting
Title
C16 - BID Renewals
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a.  Gym and Stage Floor Maintenance and Refinishing - County Wide Bid #23-SCH-94:  Contract period is March 15, 2025 through March 14, 2026.  The contract period is for one (1) year and is the second of three renewal options.

b.  Integrated Pest Management – County Wide Bid #22-MA-321. Contract period is March 31, 2025 through March 14, 2028.  The contract period is for three (3) years and is the first and final renewal option.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board, we expect the contractors and vendors to provide quality services and products at the terms and conditions listed in the Bid.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Extend renewal as follows:

a.  Gym and Stage Floor Maintenance and Refinishing - County Wide Bid #23-SCH-94:

  • Trident Surfacing Inc., 5399 NW 161 Street, Miami, FL, 33014 (Primary)
  • Impact Sport Surfaces, 1121 S. Military Trail #318, Deerfield Beach, FL, 33442 (secondary)

b.  Integrated Pest Management – County Wide Bid #22-MA-321:

  • Rentokil dba Florida Pest Control, 5213 Wesconnett Blvd, Jacksonville, FL 32210
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Gym and Stage Floor Maintenance and Refinishing - County Wide Bid #23-SCH-94: The total estimated expenditure for the one (1) year contract renewal is $100,000.00 from General and Capital Revenue.

b. Integrated Pest Management - County Wide Bid #22-MA-321: The total estimated expenditure for the three (3) year contract renewal is $180,000. Estimated annual spend of $60,000 for 2025-26, $60,000 for 2026-27, and $60,000 for 2027-28 from General and Capital Revenue.
Review Comments
Attachments

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