1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings, Organization Meeting and Regular Meeting on November 19, 2013

Attachment: Disciplinary Minutes-2013 Nov 19.pdf (Confidential Item)
Attachment: 11-19-13 Organization.pdf
Attachment: 11-19-13 Regular.pdf

Deputy Superintendent

3. C-2 2014-2015 and 2015-2016 Calendars

Attachment: Calendar - Student 2014-2015.pdf
Attachment: Calendar - Student 2015-2016.pdf
Attachment: ESE Extended School Year Calendar 2014.pdf
Attachment: Calendar - FYCA 2014-2015.pdf
Attachment: Summer Reading Camp Calender 2014.pdf
Attachment: Summer VPK Calendar.pdf

4. C-3 Proposed Allocation Changes for 2013-2014

Attachment: Allocation Summary - December 19, 2013.pdf

5. C-4 Volume License Agreement Microsoft

Attachment: Clay_ProgramSignForm(MSSign)(NALatAm)ExBRAMLI(ENG)(Oct2013)(CR).pdf
Attachment: Clay_EES2013Enr(NA)(ENG)(Oct2013)(CR).pdf
Attachment: SHI Quote-7377898.pdf

6. C-5 FDOE RFA - District Bandwidth Support

Attachment: 12-19-13 Bandwidth Executive Summary.pdf

Human Resources

7. C-6 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 12 19 13.pdf

8. C-7 2013-2014 Certificated Salary Schedule

Attachment: 2013-2014 Certificated Salary Schedule 12 19 13.pdf

Instruction

9. C-8 Approve letter of intent for Angela Schroden with Stephanie Harvey Consulting

Attachment: VitaAngelaShroden.pdf
Attachment: Stephanie Harvey Consulting.pdf
Minutes: The February 5-6, 2014, consultation dates were changed to February 3-4, 2014. 

10. C-9 Clay County Sheriff's Office Security Agreement

Attachment: December 2013 - CCSO Security Agreement.pdf

11. C-10 Student Travel

Attachment: December 2013 - Student Travel.pdf

12. C-11 Amendment to the Agreement between Safe & Civil Schools and School Board of Clay County

Attachment: Safe & Civil School Amendment.pdf

13. C-12 Amendment to Partnership Agreement with Florida Department of Enviornmental Protection (LIFE Program)

Attachment: MOU LIFE Amended 12_2013.pdf

14. C-13 Clinical Affiliation Agreement Between Signature Health Care and SBCC

Attachment: clinical affiliation agreement OPHS 2013-14.pdf

15. C-14 Overnight/Out of State Travel

Business Affairs

16. C-15 Warrants and Vouchers for November, 2013

Attachment: Warrants & Vouchers November, 2013.pdf

17. C-16 Monthly Financial Report for November, 2013

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-NOV,2013.pdf
Attachment: PAGE 2 MONTHLY FIN GREV NOV,2013.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP NOV, 2013.pdf
Attachment: PAGE 4 MONTHLY FIN NOV, 2013-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects NOV, 2013.pdf
Attachment: PAGE 6 Capital Projects By Project NOV, 2013.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE NOV, 2013.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X NOV, 2013.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X NOV, 2013.pdf
Attachment: PAGE 10 MONTHLY FIN INSURANCE NOV, 2013.pdf

18. C-17 Writeoff Non-Sufficient Checks at Schools

19. C-18 Budget Amendments for the Month of November 2013

Attachment: AGENDA-impact stmt_.pdf
Attachment: 2013-2014 GENERAL OPERATING REV.pdf
Attachment: 2013-2014 GENERAL OPERATING APPROPRIATIONS.pdf
Attachment: 2013-2014 DEBT SERVICE.pdf
Attachment: 2013-2014 CAPITAL PROJECTS.pdf
Attachment: 2013-2014 FOOD SERVICE.pdf
Attachment: 2013-2014 SPECIAL REVENUE.pdf
Attachment: 2013-2014 ARRA FUNDS.pdf
Attachment: 2013-2014 INTERNAL SERVICE FUNDS.xlsx (INSURANCE).pdf

20. C-19 Monthly Property Report - November, 2013 - Furniture/Equipment

Attachment: Furniture-Equipment Report-November, 13.pdf

21. C-20 Monthly Property Report - November, 2013 - AV Materials

Attachment: Audiovisual Report-November, 13.pdf

22. C-21 Monthly Property Report - November, 2013 - Software

Attachment: Software Report-November, 13.pdf

23. C-22 Monthly Property Report - November, 2013 - Vehicles

Attachment: Vehicles Report-November, 13.pdf

24. C-23 Deletion of Certain Items Report - December, 2013

Attachment: Deletion Report-December, 13.pdf

25. C-24 Bid Renewals December 2013

Attachment: 12_19_2013 UNIVERS Agreement.pdf

26. C-25 HIPPA Business Associate Agreement

Attachment: 12_19_2013 HIPPA Agreement 1_2013.pdf
Attachment: 12_19_2013 HIPPA Agreement 1_2014.pdf

Support Services

27. C-26 Pre-Qualification of Contractors

Attachment: Contractor List 12,19,13.pdf

28. C-27 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Green Cove Springs Junior High School Roof Replacement Building 5

29. C-28 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Tynes Elementary School Roof Replacement Buildings 2, 3, 4, 5, 6, 20, & 21

30. C-29 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Fleming Island Elementary School Roof Replacement Buildings 1, 2, 3, 4, & 7

31. C-30 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for McRae Elementary School Roof Replacement Buildings 1, 2, 3, 5, 6, 20 & 21

32. C-31 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School CTE Remodel

33. C-32 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Elementary School Roof Replacement Building 2

34. C-33 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park High School HVAC Replacement Buildings 10 & 24

35. C-34 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Thunderbolt Elementary School Fire Alarm Replacement

36. C-35 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Green Cove Springs Junior High School HVAC Replacement Building 8

37. C-36 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Fleming Island Elementary School HVAC Replacement Building 3

38. Adoption of Consent Agenda

Minutes: No Consent Items were pulled.

Motions:
Approve the Consent Agenda	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

39. Recognition of County Academic Teams

Minutes: Mike Wingate, Director of Secondary Education, recognized the Academic Teams representing Oakleaf High School, Middleburg High School and Orange Junior High.  See attached list for names of students.

40. Recognize James Hilt - Channel 12 Student of the Week

Minutes: James Hilt is a Middleburg High School senior enrolled in the Information Technology Academy.  He hopes to become a computer engineer and work in the medical field. 

41. The HEAL Foundation - iPad Initiative

Minutes: Mrs. Kornegay introduced Leslie Weed, co-founder, and Alan Pickert, president of the HEAL (Healing Every Autistic Life) Foundation.    The HEAL Foundation presented a check to the school district in the amount of $11,580 for the purchase of 20 iPads for use in Autistic classrooms.

Superintendent

42. D-1 Superintendent's Update

Minutes: Superintendent Van Zant shared good news about school grades.  Four of our seven high schools received an A, Orange Park High receiving its first A, and the other three received a B.   

Human Resources

43. D-2 Human Resources - Special Actions

Minutes: There were none.

Instruction

44. D-3 Public Hearing to approve as advertised Amendments to School Board Policies 4.06 and 4.07, Instruction - Student Assignment and Student Admission and Enrollment

Attachment: CCSB - 4.06 and 4.07.pdf
Minutes: Chairman Studdard opened the public hearing.  With no one being present to speak to the item, the public hearing was closed. 

Motions:
Approve as Advertised Amendments to School Board Policies 4.06 and 4.07, Instruction - Student Assignment and Student Admission and Enrollment as submitted.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

45. Speakers

Minutes: Patrick Thurman spoke about salaries for NJROTC Instructors.

46. Comments

Minutes: 

Superintendent Van Zant wished everyone a Merry Christmas and a safe and happy holiday.  He reminded Board Members to check their calendars for upcoming school events in January and February.

47. Comments

Minutes: 

Board Members wished everyone a Merry Christmas and Happy New Year.